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Silver dale United Methodist Church OUTSIDE GROUPS ROOM-USE FORM Application for use of church facilities by outside groups Revised 4/11 Date: Name of Organization: Purpose of Organization: Contact

How to fill out outside-group room-use form

How to fill out an outside-group room-use form:

1. Begin by obtaining a copy of the outside-group room-use form. This form is typically available on the website or from the administration office of the facility or organization.
2. Start by providing your personal information on the form. This may include your name, contact information, and any relevant affiliation with an organization or group.
3. Indicate the date and time of the event or meeting for which you are requesting the room. Be specific and double-check for any conflicting reservations.
4. Specify the purpose of the event or meeting. This helps the facility staff understand the nature of the gathering and allocate the appropriate room.
5. Determine the expected number of attendees and note any special equipment or setup requirements, such as audiovisual equipment or specific room layout preferences.
6. If applicable, indicate whether food or beverages will be served during the event. Some facilities may have specific guidelines or restrictions regarding catering, so ensure you comply with any regulations.
7. Review the terms and conditions section of the form carefully. This may include details about liability, cleaning responsibilities, and any additional fees or charges associated with room usage.
8. Sign and date the form to certify that all the provided information is accurate and that you agree to the terms and conditions.
9. Submit the completed form as instructed on the document. This may involve dropping it off at the administration office, submitting it online, or sending it via email or mail.

Who needs an outside-group room-use form:

1. Organizations or groups that are not affiliated with the facility or organization's regular events or programs typically need to fill out an outside-group room-use form.
2. This may include community organizations, clubs, nonprofits, or individuals seeking to use a meeting or event space for a private or public gathering.
3. The purpose of the form is to ensure that all requests are properly documented, approved, and scheduled, allowing the facility or organization to manage the use of its rooms effectively and fairly.

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What is outside-group room-use form?

Outside-group room-use form is a document used to request permission for a non-affiliated group or individual to use a room or facility owned by a specific organization.

Who is required to file outside-group room-use form?

Any non-affiliated group or individual wishing to use a room or facility owned by a specific organization is required to file the outside-group room-use form.

How to fill out outside-group room-use form?

To fill out the outside-group room-use form, you need to provide details such as the name of the group or individual, desired date and time of use, purpose of use, and any additional requirements or special requests.

What is the purpose of outside-group room-use form?

The purpose of the outside-group room-use form is to ensure proper coordination and management of room or facility usage by non-affiliated groups or individuals.

What information must be reported on outside-group room-use form?

The outside-group room-use form must include information such as the name of the group or individual, desired date and time of use, purpose of use, estimated number of attendees, and any additional requirements or special requests.