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MINUTES REGULAR MEETING OF VILLAGE OF FRANKFORT PLAN COMMISSION / ZONING BOARD OF APPEALS MARCH 28, 2013, FRANKFORT POLICE STATION 20602 LINCOLN LANE Call to Order Don Schwarz called the meeting to
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Start by noting the date and time of the meeting at the top of the minutes.
02
Include the names or titles of the attendees present at the meeting.
03
Record the agenda items discussed during the meeting.
04
Take concise notes of the main points, decisions made, and actions taken for each agenda item.
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Use clear language and avoid unnecessary jargon or abbreviations.
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If there are any presentations, include a summary or key points discussed.
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Include any important announcements or updates that were shared during the meeting.
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Document any resolutions, motions, or decisions made, along with the names of the individuals who made them.
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Note any deadlines or follow-up actions agreed upon during the meeting.
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End the minutes with the time the meeting adjourned and the next meeting's date, if applicable.

Who needs minutes - village of:

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The village council members: Minutes serve as an official record of the decisions made during council meetings and help keep track of the progress and actions taken.
02
The village mayor or administrator: The minutes provide a summary of the discussions and decisions made, which allows the mayor or administrator to stay informed and accountable.
03
Legal authorities or auditors: Minutes serve as evidence of proper governance and decision-making, which may be required for legal or auditing purposes.
04
Village residents: Publishing the minutes can keep the community informed about important village topics, decisions, and actions taken by the council.
05
Future reference: Minutes become part of the village's official records and can be referenced in the future if there is a need to recall decisions, actions, or discussions from past meetings.
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Minutes - village of refers to a written record of the proceedings and decisions made during a village meeting.
The person responsible for filing minutes - village of is usually the village secretary or clerk.
To fill out minutes - village of, the secretary or clerk must accurately document the discussion, motions, and actions taken during the village meeting.
The purpose of minutes - village of is to serve as an official record of the meeting, providing documentation of decisions, actions, and discussions that took place.
Minutes - village of should include the date, time, location of the meeting, attendees, a summary of topics discussed, any motions made, actions taken, and decisions reached.
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