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REQUEST FOR QUOTATION SUBMIT BID TO PURCHASING DIVISION SHAWNEE COUNTY COURTHOUSE 200 SE 7th St., Room B27 Topeka, Kansas 66603 QUOTATION NO. 05906 VENDOR DATE MAILED 100906 ADDRESS CLOSING 2:00 P.M.

How to fill out request for quotation

How to fill out a request for quotation:

1. Start by clearly defining your needs and requirements. List all the specifications, quantities, and any other important details related to the product or service you are seeking. This will help the suppliers understand exactly what you are looking for.
2. Research potential suppliers and gather their contact information. Look for suppliers who have a good reputation, a track record of delivering quality products/services, and competitive pricing. You can find suppliers through online directories, industry associations, or by asking for recommendations from colleagues or business partners.
3. Compose a professional introduction letter. In this letter, briefly explain your company, its background, and the purpose of the request for quotation. It is important to highlight any specific deadlines or delivery requirements you may have.
4. Create a detailed request for quotation document. This document should include all the necessary information the supplier needs to provide an accurate quote. This may include specifications, quantities, desired delivery date, payment terms, and any other relevant details. Make sure to keep the document concise and clear.
5. Provide a clear deadline for quote submission. This will help you receive timely responses and avoid delays in decision-making. Specify whether suppliers should submit their quotes electronically or via mail, and include the contact person's information for any questions or clarifications.
6. Send the request for quotation to the list of potential suppliers you have gathered. Make sure to double-check that all the necessary documents and information are attached before sending. Consider using a tracking system or spreadsheet to keep track of the suppliers you have contacted and their responses.
7. Review the received quotations carefully. Compare the prices, delivery dates, and terms offered by different suppliers. Take into account not only the cost but also the quality of the products or services, the supplier's reputation, and their ability to meet your specific requirements.
8. Contact the shortlisted suppliers for any further clarifications or negotiations. Ask questions about any unclear or ambiguous parts of their quotes. This will help you make a more informed decision and choose the supplier that best meets your needs.

Who needs a request for quotation?

1. Businesses that are looking to source products or services from external suppliers.
2. Companies that want to compare prices and offerings from multiple suppliers.
3. Organizations that require specific specifications or customizations for the products/services they are seeking.
4. Companies that want to ensure transparency and fairness in their procurement process.
5. Businesses that want to establish a long-term partnership with reliable suppliers.
6. Organizations that want to optimize their purchasing decisions and achieve cost savings.

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What is request for quotation?

Request for quotation is a document that is used to gather information on pricing and availability of goods or services from suppliers.

Who is required to file request for quotation?

Any entity or individual looking to purchase goods or services from a supplier is required to file a request for quotation.

How to fill out request for quotation?

To fill out a request for quotation, one must provide details about the goods or services required, quantities needed, delivery timeline, and any other relevant information.

What is the purpose of request for quotation?

The purpose of a request for quotation is to compare prices and offerings from different suppliers in order to make an informed purchasing decision.

What information must be reported on request for quotation?

Information such as the company name, contact details, description of goods or services required, quantity needed, desired delivery date, and any specific requirements must be reported on a request for quotation.