Get the free MINUTES OF THE MEETING. SBA Form 912

MINUTES OF THE MEETING OF THE LAWRENCE CITY COUNCIL DATE: Tuesday, June 3, 2008, A REGULAR MEETING of the City Council was held on Tuesday, June 3, 2008, at 7: 05 p.m. in the City Council Chamber

How to fill out minutes of the meeting

How to fill out minutes of the meeting:

1. Begin by writing the date, time, and location of the meeting at the top of the document.
2. Create a list of attendees, including their names and titles.
3. Include a brief overview of the meeting's purpose or agenda.
4. Record each discussion point or agenda item as a separate heading.
5. Take detailed notes during the meeting, capturing key points, decisions, and action items.
6. Clearly identify who said what by attributing statements to individuals or using generic terms like "the chair" or "a participant."
7. Summarize the main outcomes of each discussion or decision made.
8. Include any additional information or attachments relevant to the meeting, such as presentations or reports.
9. Conclude the minutes by documenting the time and date of the next meeting, if applicable.
10. Review and proofread the minutes for accuracy before distributing them to the meeting attendees and any other relevant parties.

Who needs minutes of the meeting:

1. Organizational leaders and executives: Minutes of the meeting provide a record of decisions made and action items assigned, which is essential for maintaining accountability and tracking progress.
2. Meeting attendees: Minutes serve as a reminder of what occurred during the meeting and help individuals stay informed about their responsibilities and commitments.
3. Stakeholders or shareholders: If the meeting involves discussions or decisions that may impact the organization's stakeholders or shareholders, sharing the minutes keeps them informed and involved in the decision-making process.
4. Legal and compliance purposes: Minutes can serve as legal documentation that demonstrates compliance with corporate bylaws, government regulations, or other legal requirements.
5. Future reference: Minutes provide a valuable historical record of past meetings, allowing individuals to reference previous discussions, decisions, and actions when needed.

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What is minutes of the meeting?

Minutes of the meeting refer to a written record that captures the discussions, decisions, and actions taken during a meeting.

Who is required to file minutes of the meeting?

The person responsible for filing minutes of the meeting is typically the secretary or designated meeting recorder.

How to fill out minutes of the meeting?

To fill out minutes of the meeting, one should include the date and time of the meeting, list of attendees, agenda items, discussion points, decisions made, and any follow-up actions.

What is the purpose of minutes of the meeting?

The purpose of minutes of the meeting is to provide an official and accurate record of what transpired during a meeting, serving as a reference for attendees, absentees, and future actions.

What information must be reported on minutes of the meeting?

The minutes of the meeting should include the date, time, location, attendees, agenda items, discussions, decisions, and any assigned tasks or follow-up actions.