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REGULAR BOARD MEETING BOARD OF TRUSTEES WETLAND UNION HIGH SCHOOL DISTRICT Tuesday, January 12, 2016 5:30 p.m. C1 (Board Room) AGENDA 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3.
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How to fill out special board meeting
How to fill out a special board meeting:
01
Determine the purpose: Clearly identify the reason for calling a special board meeting. This could include urgent matters, decision-making, or addressing specific issues that cannot wait until the next regular board meeting.
02
Set the date and time: Choose a convenient date and time that allows board members to attend and provide sufficient notice to ensure their availability.
03
Create an agenda: Develop a detailed agenda that outlines the topics to be discussed during the meeting. This will help keep the discussion focused and ensure all important matters are addressed.
04
Notify board members: Send out a formal notice to all board members, including the date, time, location, and agenda of the special board meeting. Provide ample time for them to review the agenda and gather any necessary information.
05
Prepare required documents: Gather and prepare any documents or reports that will be discussed or presented during the meeting. This includes financial statements, project updates, or any other relevant information that board members should be aware of.
06
Conduct the meeting: Start the meeting by reviewing the agenda and ensure everyone is on the same page. Moderation and timekeeping are key to keep the meeting productive and efficient. Encourage open discussions and allow all board members to express their opinions.
07
Make decisions and take actions: During the meeting, ensure that decisions are made on important matters and action items are assigned to the responsible parties. Keep accurate minutes of the meeting to record all decisions and actions taken.
08
Follow up: After the meeting, distribute the minutes to all board members for review and approval. Follow up with board members on their assigned action items and track progress to ensure implementation.
09
Evaluate and improve: Once the special board meeting has concluded, evaluate its effectiveness and make improvements for future meetings. This may include soliciting feedback from board members and identifying areas for improvement in terms of communication, decision-making, or meeting dynamics.
Who needs a special board meeting:
01
Organizations facing urgent or time-sensitive issues that require immediate attention and decision-making from the board.
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Boards dealing with major strategic changes, such as mergers, acquisitions, or significant investments.
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Situations where a regular board meeting is not sufficient to address specific complex or sensitive matters, such as legal issues, personnel changes, or financial crises.
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Nonprofit boards considering significant policy changes or revisions to their bylaws.
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Instances where a board needs to make critical decisions that cannot wait until the next scheduled meeting due to potential negative impacts or missed opportunities.
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What is special board meeting?
A special board meeting is a meeting called by the board of directors outside of the regular schedule to address specific issues or decisions.
Who is required to file special board meeting?
The board of directors or the designated individual responsible for scheduling board meetings is required to file a special board meeting.
How to fill out special board meeting?
To fill out a special board meeting, the agenda, date, time, and location of the meeting must be planned and communicated to all board members.
What is the purpose of special board meeting?
The purpose of a special board meeting is to address urgent or important matters that cannot wait until the next regular board meeting.
What information must be reported on special board meeting?
The decisions made, actions taken, and any votes or resolutions passed during the special board meeting must be reported.
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