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Page 1 MINUTES TOWN COUNCIL MEETING June 10, 2013, Those in attendance: Mayor David Walker Deputy Mayor Bill McGinnis Councillor Michael Graves Councillor Sandra Mailman Councillor Jennifer McDonald

How to fill out minutes town council meeting

How to fill out minutes of a town council meeting:

1. Begin by creating a header for your minutes that includes the name of the town council meeting, the date, and the time it started.
2. Include a list of attendees, noting the names and positions of the council members present, as well as any other individuals who were invited or required to attend the meeting.
3. Record the agenda items discussed during the meeting. This should be done in a chronological order, noting the main points and discussions for each agenda item.
4. Clearly document any motions or resolutions made during the meeting. Include the name of the council member who made the motion, the name of the seconding member, and the outcome of the vote.
5. Record any important decisions or actions taken by the council during the meeting. This can include the allocation of resources, approval of projects, or changes in policies or regulations.
6. Take note of any public comments or concerns raised during the meeting. Include the name of the individual and a brief summary of their comments.
7. Avoid including personal opinions or biased language in the minutes. Stick to an objective and factual account of what occurred during the meeting.
8. Conclude the minutes with a summary of any important next steps or action items discussed, as well as the date, time, and location of the next town council meeting.

Who needs minutes of a town council meeting:

1. The town council members themselves require minutes to serve as a formal record of the meeting. It helps them recall discussions, track decisions, and monitor progress on action items.
2. Local government officials and administrators may need access to the minutes to stay informed about council decisions and to ensure proper implementation of policies and projects.
3. Legal authorities may request copies of the minutes when investigating legal matters or during audits to ensure compliance with regulations and transparency in council actions.
4. The public and community members have the right to access minutes to stay informed about the council's decisions, understand the reasoning behind certain actions, and have an opportunity to voice concerns or provide feedback.

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What is minutes town council meeting?

Minutes of a town council meeting are a written record of everything that was discussed, decided, and any actions taken during the meeting.

Who is required to file minutes town council meeting?

The person responsible for recording the minutes, usually a designated secretary or clerk, is required to file the minutes of the town council meeting.

How to fill out minutes town council meeting?

Minutes should include the date and time of the meeting, list of attendees, agenda items discussed, motions made, decisions taken, and any follow-up actions required.

What is the purpose of minutes town council meeting?

The purpose of minutes is to provide a formal record of the proceedings of the town council meeting for historical reference, accountability, and transparency.

What information must be reported on minutes town council meeting?

The minutes must include the date and time of the meeting, list of attendees, agenda items discussed, motions made, decisions taken, and any follow-up actions required.