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MINUTES OF A MEETING OF THE PLANNING COMMITTEE MEETING HELD ON WEDNESDAY 14 TH OCTOBER 2015 AT 7.00PM IN THE COUNCIL CHAMBER, SIMPSON Center, STOOD Committee Members present: S Hayes (Chairman) B
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How to fill out minutes of a meeting
How to fill out minutes of a meeting:
01
Start by noting the date, time, and location of the meeting at the top of the document.
02
Include a list of attendees, both those present and those absent.
03
Summarize the main points discussed during the meeting. Note any decisions made or actions to be taken.
04
Use clear and concise language to capture the essence of the discussion. Avoid verbatim transcription.
05
Include any agendas or presentations that were shared during the meeting.
06
Organize the minutes in a logical format, often with headings for different topics.
07
Proofread and edit the minutes for accuracy and clarity before distributing them to participants.
Who needs minutes of a meeting:
01
The meeting organizer: Minutes serve as a record of what happened during the meeting and can help them track progress and follow up on action items.
02
Attendees: Minutes provide a summary of the discussion and decisions made during the meeting, serving as a reminder of what was discussed.
03
Absentees: Those who were unable to attend can review the minutes to stay informed about the meeting's outcomes and actions taken.
04
Stakeholders and management: Minutes can be shared with relevant parties to keep them updated on the progress and decisions made during the meeting. They provide transparency and accountability.
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What is minutes of a meeting?
Minutes of a meeting are a written record of what took place during a meeting, including decisions made and actions taken.
Who is required to file minutes of a meeting?
The person designated as the secretary or recorder of the meeting is typically responsible for preparing and filing the minutes.
How to fill out minutes of a meeting?
Minutes of a meeting should include the date and time of the meeting, a list of attendees, a summary of discussions, decisions made, and any action items.
What is the purpose of minutes of a meeting?
The purpose of minutes of a meeting is to provide an official record of the meeting proceedings and decisions made for reference and accountability.
What information must be reported on minutes of a meeting?
Minutes of a meeting should include the date and time of the meeting, list of attendees, discussions, decisions, and action items.
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