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MINUTES of a Special Meeting of the Village Board of Trustees held Thursday,
October 19, 2006, in the Village Hall, 111 Elm Street at 7:00 PM.
PRESENT: Mayor D. Marching, Trustees W. Allison, M. Christensen,
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Start by including the date, time, and location of the special meeting at the top of the minutes.
02
Next, list the attendees present at the meeting, including their names and any relevant titles or roles.
03
Begin the body of the minutes by recording the main topics or agenda items discussed during the special meeting.
04
For each topic or agenda item, provide a brief summary of the discussion and any decisions or actions taken.
05
Include any supporting documents or presentations discussed during the meeting, attaching them to the minutes or referencing them for later review.
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Clearly document any motions or resolutions made during the special meeting, noting who made the motion and whether it was approved or rejected.
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Lastly, document any future actions or follow-up items that were discussed during the meeting, assigning responsibilities to specific individuals if necessary.
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Organizations or businesses that hold special meetings, such as board meetings or shareholder meetings, often need to keep minutes as a record of the proceedings.
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Government bodies, including city councils, committees, or boards, are typically required to keep minutes of their special meetings for legal and transparency purposes.
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Individuals who are designated or responsible for taking minutes during a special meeting, such as a secretary or a recording secretary, need to ensure accurate documentation.
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What is minutes of a special?
Minutes of a special meeting are a formal written record of what transpired during the meeting.
Who is required to file minutes of a special?
The person responsible for taking notes during the special meeting is usually required to file the minutes.
How to fill out minutes of a special?
Minutes of a special meeting should include the date, time, location, attendees, agenda items, decisions made, and any action items.
What is the purpose of minutes of a special?
The purpose of minutes of a special meeting is to document the proceedings, decisions, and actions taken during the meeting for future reference on file.
What information must be reported on minutes of a special?
Information such as the date, time, location, attendees, agenda items, decisions made, and any action items must be reported on minutes of a special.
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