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MINUTES REGULAR MEETING OF THE BOARD OF TRUSTEES VILLAGE OF MONTICELLO, N.Y. MONDAY, JULY 19, 2004, MEETING TO ORDER Mayor Barnacle called the meeting to order at 7:00 p.m. PLEDGE TO THE FLAG Roll
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How to Fill Out Minutes for a Regular Meeting:

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Start by including the date, time, and location of the meeting at the top of the minutes.
02
Create a list of attendees, including their names and roles or titles.
03
Summarize the discussions and decisions made during the meeting. Include important points, actions, and any voting outcomes.
04
Use clear and concise language, avoiding jargon or technical terms that may be unfamiliar to readers.
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Organize the minutes by agenda items or topics discussed, making it easier for readers to follow along.
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If there were any presentations or reports shared during the meeting, provide a brief summary or key points.
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Record any tasks or action items assigned during the meeting, mentioning who is responsible for each task and any deadlines.
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Avoid including personal opinions or speculation in the minutes. Stick to the factual information discussed in the meeting.
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Proofread the minutes for accuracy and clarity before distributing them to the participants or stakeholders.

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Organizations and companies often require minutes for legal and record-keeping purposes.
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Shareholders or members of an organization may request minutes to stay informed about the discussions and decisions made by the leadership.
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Stakeholders or funding agencies may require minutes as part of reporting or compliance obligations.
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Individuals who were unable to attend the meeting but have a vested interest in its outcomes may request minutes to stay informed.
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Minutes of a regular meeting typically document the discussions, decisions, and actions taken during the meeting.
The person responsible for taking minutes, often a secretary or designated individual, is required to file minutes of a regular meeting.
Minutes of a regular meeting should be filled out by recording key points discussed, decisions made, and actions taken during the meeting in a clear and concise manner.
The purpose of minutes of a regular meeting is to provide an official record of what transpired during the meeting, serve as a reference for future actions, and document accountability.
Information that must be reported on minutes of a regular meeting usually includes attendees, agenda items, discussions, decisions, action items, and any other important details.
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