Get the free MEETINGS amp EVENTS Oak Brook Chapter Future Year-end Recap - obtu

O A K B R O O K T R O U T U N L I M I T E D B I M O N T H L Y N E W S L E T T E R VOLUME 13, ISSUE 4. JULY×AUGUST 2013 TS S & EVEN 2013 MEETING TIC 201213 Yearend Recap Oak Brook Chapter Annual Picnic

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1. Start by gathering all the necessary information about the meeting or event, such as date, time, location, and purpose.
2. Determine the target audience or participants for the meeting or event.
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4. Decide on the suitable format for the meeting or event, whether it will be formal or informal, virtual or in-person.
5. Set goals and objectives for the meeting or event, identifying what you hope to achieve or accomplish.
6. Determine the budget and allocate resources accordingly, taking into account any necessary expenses like venue rental, catering, or equipment.
7. Choose a suitable venue for the meeting or event, considering factors such as capacity, accessibility, and amenities.
8. Create a guest list or invitation list, ensuring that you invite the appropriate individuals or groups.
9. Send out invitations or save-the-date notifications, providing all the necessary details and a way for recipients to RSVP.
10. Coordinate with relevant vendors or service providers, such as catering, audiovisual, or transportation, to ensure everything is in place.
11. Prepare any necessary materials or materials for the meeting or event, such as presentations, handouts, or name tags.
12. Set up the venue according to the planned layout or seating arrangement, ensuring that all necessary equipment or resources are available.
13. Conduct the meeting or event as planned, following the agenda or program outline and keeping track of time and progress.
14. Engage participants through interactive activities, presentations, or discussions to ensure an engaging and productive meeting or event.
15. Collect feedback or evaluations from participants after the meeting or event to assess its success and identify areas for improvement.

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