Get the free Annual Auction and Picnic at

August 2013 LADS LETTER www.daylilyfans.com×lads Officers President Michael Stephens Vice President Ellen Carriers and Karen Side bottom Secretary Mary Jane Beale Treasurer Andrea King Newsletter

How to fill out annual auction and picnic

1. Prepare a detailed schedule: Start by creating a schedule for the annual auction and picnic. This schedule should include specific times for setup, registration, auction bidding, picnic activities, and tear-down. Make sure to allocate enough time for each activity to ensure a smooth flow of events.
2. Choose a suitable venue: Select a venue that can accommodate both the auction and picnic activities. Consider factors such as space, parking availability, and facilities like restrooms and shelters. Ensure that the venue is easily accessible for all participants.
3. Invite participants: Send out invitations to potential participants, including donors, sponsors, community members, and supporters. Clearly communicate the purpose, date, time, and location of the event. Encourage attendees to RSVP to get an estimate of the number of people attending.
4. Organize auction items: Reach out to local businesses, individuals, and organizations to solicit donations for the auction. Gather a diverse range of items, including gift certificates, experiences, artwork, and unique experiences. Create attractive displays for the auction items, including clear descriptions and starting bid prices.
5. Implement a registration system: Set up a registration system to keep track of participants, their contact information, and any additional details such as dietary restrictions or special accommodations. This will help with planning and ensure a seamless experience for all attendees.
6. Plan picnic activities: Arrange for a variety of activities to keep attendees engaged during the picnic. This could include games, live entertainment, face painting, a photo booth, or children's activities. Consider the interests and age groups of your attendees to tailor the activities accordingly.
7. Organize food and beverages: Coordinate refreshments for the picnic portion of the event. Arrange for catering services or organize a potluck-style gathering where attendees can contribute food and beverages. Ensure there are options for different dietary preferences or restrictions.
8. Secure necessary permits: Check with local authorities or venues to obtain any necessary permits for hosting the auction and picnic. This may include permits for selling alcohol, using sound systems, or hosting events in public spaces. Compliance with legal requirements is crucial for a successful event.
9. Set up a payment system: Implement a payment system that allows attendees to bid on auction items and make purchases during the event. It could be a traditional cash-only system, mobile payment apps, or credit card terminals. Clearly communicate the payment options to participants in advance.

Who needs annual auction and picnic?

The annual auction and picnic are beneficial for various groups and individuals, including:

1. Non-profit organizations: An annual auction and picnic can help non-profit organizations raise funds for their charitable causes or operational expenses.
2. Community members: The event provides an opportunity for community members to come together, socialize, and support local organizations or causes.
3. Donors and sponsors: Individuals and businesses can contribute to the auction and picnic, showcasing their support for the community and gaining exposure for their brand or goodwill.
4. Auction enthusiasts: People who enjoy attending auctions can participate and bid on unique items and experiences while contributing to a worthy cause.
5. Families and individuals: The picnic component of the event offers a fun and relaxed atmosphere for families and individuals to enjoy outdoor activities, games, and delicious food.

Overall, the annual auction and picnic serve as a platform to bring people together, raise funds, and create memorable experiences for the community.

For pdfFiller’s FAQs

What is annual auction and picnic?

The annual auction and picnic is an event where items are bid on and a picnic is held for attendees.

Who is required to file annual auction and picnic?

Nonprofit organizations and charities are required to file annual auction and picnic.

How to fill out annual auction and picnic?

The annual auction and picnic form can be filled out online or submitted through mail.

What is the purpose of annual auction and picnic?

The purpose of annual auction and picnic is to raise funds for the organization and provide a fun event for supporters.

What information must be reported on annual auction and picnic?

The information reported on annual auction and picnic includes the items auctioned, funds raised, and expenses incurred.

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