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SHIP PREARRIVAL SECURITY INFORMATION FORM FOR ALL SHIPS PRIOR TO ENTRY INTO THE PORT OF AN EU MEMBER STATE (SOLAR REGULATION XI2×9 AND ARTICLE 6.1 OF REGULATION (EC) No. 725×2004) TO BE SUBMITTED

How to fill out ship pre-arrival security information

How to fill out ship pre-arrival security information?

1. Begin by gathering all necessary documents and information related to the ship and its crew. This may include the ship's registration documents, crew list, cargo manifest, and any relevant security management plans.
2. Fill out the required sections of the pre-arrival security information form accurately and completely. This typically includes providing information about the ship's name, call sign, flag state, owner's details, and agent's details.
3. Ensure that all information regarding the ship's crew is included in the form. This may include personal details such as names, dates of birth, nationalities, and passport numbers. It is important to double-check this information for accuracy.
4. Provide information about the ship's expected arrival date, port of arrival, and previous port of call. These details are crucial for proper processing and coordination of security measures.
5. Include any relevant information regarding the ship's cargo. This may include details about the nature, quantity, and origin of the cargo. It is important to provide accurate and up-to-date information to facilitate security checks and inspections.
6. If required, provide information about any security threats or incidents that the ship has encountered during its voyage. This may include details about suspicious activities, unauthorized access attempts, or any other security-related incidents that occurred onboard.

Who needs ship pre-arrival security information?

1. Port authorities: Ship pre-arrival security information is required by port authorities to assess and enhance security measures at the port facility. This information helps them to detect and mitigate potential security risks and ensure the safety of the port and its surrounding areas.
2. Customs and immigration authorities: Ship pre-arrival security information is necessary for customs and immigration authorities to facilitate the proper clearance and processing of goods and crew members. This helps them to identify any potential security threats or illegal activities and ensures compliance with relevant regulations.
3. Security agencies: Ship pre-arrival security information is utilized by security agencies to evaluate the overall security risk associated with the ship's arrival. This information enables them to allocate appropriate resources and implement necessary security measures to protect the ship, its crew, and the port facility.
4. Other relevant stakeholders: Depending on the specific requirements and regulations of the port and country, ship pre-arrival security information may also be requested by other stakeholders such as local law enforcement agencies, environmental authorities, or health authorities. These stakeholders may have their own security protocols and guidelines that need to be followed.

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What is ship pre-arrival security information?

Ship pre-arrival security information contains details about a ship's security measures and any potential security risks prior to its arrival at a port.

Who is required to file ship pre-arrival security information?

The ship operator or agent is required to file ship pre-arrival security information.

How to fill out ship pre-arrival security information?

Ship pre-arrival security information is typically filled out electronically through a designated platform provided by port authorities.

What is the purpose of ship pre-arrival security information?

The purpose of ship pre-arrival security information is to enhance port security by allowing authorities to assess any security risks associated with incoming ships.

What information must be reported on ship pre-arrival security information?

Ship pre-arrival security information typically includes details about the ship's security measures, crew members, passengers, cargo, and any security incidents or threats.