Get the free Minutes of Ordinary Council Meeting - 22 May 2015 - barkly nt gov

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VISION We are a progressive and sustainable Council who respects and listens to the people. The Way We Will Work We will be engaged and have regular opportunities to listen. We will have strong policy

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How to fill out minutes of ordinary council

How to fill out minutes of an ordinary council:

01

Start by writing the date, time, and location of the council meeting at the top of the minutes.

02

Include a list of attendees, noting the names and affiliations of each council member present.

03

Begin with a brief summary of the previous meeting's minutes and any actions taken.

04

Record the agenda items discussed during the current meeting. Write down any motions made, along with the name of the mover and the seconder.

05

Note any amendments or modifications to the agenda, as well as any decisions or resolutions reached during the meeting.

06

Keep track of any discussions or debates that occurred, highlighting the main points and differing opinions expressed by council members.

07

If any presentations or reports were made, summarize them briefly in the minutes.

08

Record any actions or future steps determined during the meeting. This can include assigning tasks to specific individuals or forming committees for further exploration.

09

Include a section for any other relevant information, such as upcoming meeting dates or announcements.

10

Review the minutes for accuracy and clarity before circulating them to all council members for approval.

Who needs minutes of an ordinary council:

01

The council members themselves: Minutes serve as a written record of the discussions, decisions, and actions taken during the council meeting. They help council members stay informed and accountable.

02

Higher authorities or governing bodies: Minutes can be shared with higher authorities or governing bodies as part of reporting requirements or for transparency purposes.

03

Staff and administration: Minutes can be shared with staff and administration who may have tasks or responsibilities related to the decisions made during the council meeting.

04

The public: In some cases, minutes of ordinary council meetings are made available to the public, ensuring transparency and providing an opportunity for citizens to stay informed about local government affairs.

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What is minutes of ordinary council?

Minutes of ordinary council are official recordings of the proceedings and decisions made during a meeting of a local government council.

Who is required to file minutes of ordinary council?

The local government council is responsible for filing the minutes of ordinary council.

How to fill out minutes of ordinary council?

Minutes of ordinary council should be drafted by the clerk or secretary of the council, detailing the discussions, decisions, and actions taken during the meeting.

What is the purpose of minutes of ordinary council?

The purpose of minutes of ordinary council is to provide an official record of the proceedings and decisions made during a council meeting for transparency and accountability.

What information must be reported on minutes of ordinary council?

Minutes of ordinary council should include details of attendees, agenda items, motions made, discussions held, and decisions taken during the meeting.

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