University at Buffalo Sole Source and/or Reasonableness of Price Form 2010-2025 free printable template

Purchasing Department Sole Source and×or Reasonableness of Price Form TO: DATE: FROM: PO×REQ #: SIGNATURE: The attached requisition has been processed on the basis that the goods×services as specified

How to fill out University at Buffalo Sole Source andor Reasonableness

How to fill out University at Buffalo Sole Source and/or Reasonableness of Price

1. Identify the specific goods or services that require a Sole Source or Reasonableness of Price justification.
2. Gather supporting documentation that demonstrates why the purchase is sole source or how the price is reasonable, such as quotes or market analysis.
3. Complete the University at Buffalo Sole Source and/or Reasonableness of Price form, ensuring to include all necessary information such as vendor details and justification.
4. Attach any required documentation to the form, including any correspondence with the vendor.
5. Submit the completed form and attachments to the appropriate department for review and approval.

Who needs University at Buffalo Sole Source and/or Reasonableness of Price?

1. Faculty and staff members who are responsible for procurement at the University at Buffalo.
2. Any department planning to make a purchase that cannot be obtained through competitive bidding.
3. Individuals needing to provide justification for unique or specialized products or services.

People Also Ask about

How do you write a sole source justification?

Sole Source Justification A description of the need for compatibility with an existing item in enough detail to demonstrate that compatibility is, indeed, necessary; An explanation that a supplier holds a service contract and, therefore, must supply the parts to accomplish such a contract; and.

What is an example of a sole source justification?

Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of. Component for existing piece of equipment.

What is the basis for sole source?

A “sole source” procurement can be defined as any contract entered into without a competitive process, based on a justification that only one known source exists or that only one single supplier can fulfill the requirements.

What is a sole source price?

Definitions. Sole Source Purchase: A purchase that can only be obtained from a single source (i.e., a single supplier). Price Justification: Substantiation by the university to accept a higher price for a purchased item.

What is sole source price justification?

A Sole Source justification describes the steps taken to determine that the chosen supplier is the only source available for your product/service.

What is sole source justification approval?

A sole source justification request should only be submitted if a recipient determines that the award of a contract through a competitive process is infeasible.

What is the sole justification for price?

Price justification is the process where Procurement determines that the price being paid for the good or service is fair and reasonable. When competitive procurement is employed, price justification is satisfied at the same time as source justification.

What does sole source vendor mean?

A sole source purchase is one where there is only one vendor capable of providing an item or service, and therefore it is not possible to obtain competitive bids.

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What is University at Buffalo Sole Source and/or Reasonableness of Price?

The University at Buffalo Sole Source and/or Reasonableness of Price is a process used to determine when a purchase can be made from a single supplier without a competitive bidding process, often due to unique circumstances that justify the exclusivity.

Who is required to file University at Buffalo Sole Source and/or Reasonableness of Price?

Any University staff or department seeking to procure goods or services that meet the criteria for sole source or require justification of price must file the University at Buffalo Sole Source and/or Reasonableness of Price documentation.

How to fill out University at Buffalo Sole Source and/or Reasonableness of Price?

To fill out the University at Buffalo Sole Source and/or Reasonableness of Price form, provide the necessary details such as the description of the goods or services, the reason for sole sourcing, estimated cost, and justification for price reasonableness.

What is the purpose of University at Buffalo Sole Source and/or Reasonableness of Price?

The purpose is to ensure transparency and accountability in procurement processes, to document the rationale for not using a competitive bidding process, and to confirm that the pricing is fair and reasonable.

What information must be reported on University at Buffalo Sole Source and/or Reasonableness of Price?

The information that must be reported includes the supplier's name, a detailed description of the goods or services, the reasons for using a sole source, the estimated total cost, and any supporting documentation that justifies the decision.