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FRM×13)M03 FINANCE, EMPLOYMENT AND RISK MANAGEMENT COMMITTEE Minutes of an ordinary meeting of the Parish Council Finance, Employment & Risk Management Committee on Monday 13th May 2013 commencing
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Start by gathering all necessary documents and information related to the committee. This may include agendas, reports, minutes from previous meetings, and any other relevant materials.
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Set up a meeting space that is conducive to productive discussions and has all the necessary equipment, such as projectors, screens, and whiteboards. Ensure that the space is reserved and available on Monday 13th.
03
Send out meeting invitations to the members of the committee well in advance, providing them with the date, time, and location of the meeting. It is important to give them enough time to prepare and include necessary agenda items.
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Prepare the agenda for the meeting, outlining the topics to be discussed and any specific items that need to be addressed. Make sure to allocate appropriate time slots for each agenda item, allowing for sufficient discussion and decision-making.
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On the day of the meeting, arrive early and ensure that the room is set up as planned. Test any audiovisual equipment and make sure it is working properly.
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Once the committee members start arriving, greet them and provide them with any necessary meeting materials, such as printed agendas or handouts.
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Begin the meeting on time and follow the agenda closely. Keep the discussion focused and facilitate productive conversations among the committee members.
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Take detailed minutes during the meeting, capturing all important decisions, actions, and discussions. Make sure to assign responsible individuals for any tasks or follow-ups that arise during the meeting.
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Wrap up the meeting by summarizing the key takeaways and decisions made. Discuss any next steps or follow-up actions that need to be taken.
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After the meeting, distribute the minutes to all committee members and any other relevant stakeholders. Ensure that any action items or deadlines are communicated clearly.

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Stakeholders outside of the committee, such as senior management or external partners, may need updates or be involved during specific agenda items. It is important to identify and invite these individuals accordingly.
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