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SUMMONS TO EXTRAORDINARY GENERAL MEETING DOLPHIN INTERCONNECT SOLUTIONS ASA (comp. No. 984 861 060× 15 August 2008 at 6.00 pm The Board of Directors hereby summons to an extraordinary shareholder

How to fill out summons to extraordinary general

How to fill out summons to extraordinary general:

1. Start by including the name of the company or organization hosting the extraordinary general meeting. This should be prominently displayed at the top of the summons.
2. Provide the date, time, and location of the extraordinary general meeting. Make sure to double-check these details for accuracy.
3. Clearly state the purpose of the meeting. Specify the reasons for convening an extraordinary general meeting and what topics or matters will be discussed. It's essential to be precise and concise in this section.
4. Include any relevant background information or context for the meeting. This could include previous meetings or events that led to the need for an extraordinary general meeting.
5. Outline the agenda for the meeting. List the specific items or issues that will be discussed and any proposed resolutions that will be voted on. Ensure that the agenda is comprehensive and organized to keep participants informed.
6. Provide instructions on how shareholders or members can attend the extraordinary general meeting. Include information on how they can RSVP, whether in-person or virtually, and any requirements for participation, such as providing proxies or identification documents.
7. Explain the voting procedures for the extraordinary general meeting. Clarify the rules for voting, including any special requirements or thresholds for passing resolutions.
8. Encourage shareholders or members to ask questions or voice concerns. Emphasize the importance of their active participation and remind them of their rights during the meeting.

Who needs summons to an extraordinary general meeting?

An extraordinary general meeting is typically required when certain issues arise that cannot be addressed in the regular course of business or during annual general meetings. The following entities may need to issue a summons to an extraordinary general meeting:

1. Companies: Public and private companies may need to convene an extraordinary general meeting to discuss matters such as major corporate decisions, changes in company structure, amendments to articles of association, or other exceptional circumstances.
2. Non-profit organizations: Associations, clubs, or societies might require an extraordinary general meeting to address important matters like changes to bylaws, financial concerns, or the election of key officers.
3. Cooperatives: Cooperative organizations may call an extraordinary general meeting to discuss matters related to membership, financial stability, or significant changes in cooperative policies.

Remember, the need for an extraordinary general meeting varies depending on the specific circumstances and governing regulations of the entity involved. It is essential to consult the appropriate legal and administrative frameworks to determine when and how to issue a summons.

For pdfFiller’s FAQs

What is summons to extraordinary general?

Summons to extraordinary general is a formal notice calling for a meeting of shareholders to discuss and vote on specific issues that require immediate attention.

Who is required to file summons to extraordinary general?

The board of directors or the shareholders holding a certain percentage of voting rights are typically responsible for filing summons to extraordinary general.

How to fill out summons to extraordinary general?

Summons to extraordinary general can be filled out by including the date, time, location, agenda items, and any relevant documents that shareholders need to review before the meeting.

What is the purpose of summons to extraordinary general?

The purpose of summons to extraordinary general is to gather shareholders to make important decisions that cannot wait until the next annual general meeting.

What information must be reported on summons to extraordinary general?

Information such as meeting date, time, location, agenda items, voting procedures, and any additional documents related to the agenda items should be reported on summons to extraordinary general.

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