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MINUTES LEWISTON PLANNING AND ZONING COMMISSION November 12, 2014, Community Development Offices (The Bell Building) 2nd Floor Conference Room 5:30 p.m. THE LEWISTON PLANNING AND ZONING COMMISSION

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1. Begin by gathering the necessary materials for taking minutes, such as a pen, paper, and a copy of the meeting agenda or previous minutes.
2. Familiarize yourself with the format and structure of minutes. Typically, minutes include the date and time of the meeting, the names of attendees, a summary of discussions and decisions, and any action items or follow-up tasks.
3. As the meeting starts, make sure to accurately record the date and time.
4. Start by noting down the names of all attendees present at the meeting. This provides a record of who was involved in the discussions and decisions.
5. Use a clear and concise writing style to summarize the discussions and decisions made during the meeting. Focus on key points and avoid excessive detail.
6. Include any action items or follow-up tasks that were assigned during the meeting. Clearly note the responsibility and deadline for each task.
7. Review your minutes for accuracy and clarity before finalizing them. Correct any spelling or grammatical errors, and ensure that the minutes provide a clear and concise record of the meeting.
8. Distribute the finalized minutes to all participants and any other relevant parties. This ensures that everyone is aware of the discussions and decisions that took place.

Who needs minutes - id-lewistoncivicpluscom:

1. Team members and stakeholders: Minutes provide a detailed record of discussions and decisions made during a meeting, keeping all participants informed and accountable.
2. The meeting chairperson: Minutes help the chairperson keep track of the meeting's progress, ensuring that all agenda items are addressed and decisions are properly recorded.
3. Legal and compliance purposes: Minutes serve as legal documents in some contexts, providing a record of discussions and decisions that may be referenced in the future.
4. Reference for future meetings: Minutes can be used as a reference for future meetings, allowing participants to review previous discussions and decisions.

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What is minutes - id-lewistoncivicpluscom?

Minutes are official written records of meetings, documenting decisions made and actions taken.

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Typically, the secretary or recording officer of the organization is responsible for filing the minutes.

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Minutes should include the date and time of the meeting, attendees present, agenda items discussed, decisions made, and any action items.

What is the purpose of minutes - id-lewistoncivicpluscom?

The purpose of minutes is to provide a record of what was discussed and decided upon during a meeting, as well as to serve as a reference for future meetings.

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Minutes should include a summary of discussions, decisions made, any votes taken, and any resolutions passed.

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