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This document serves as a justification for using sole source contracting procedures, detailing the unique circumstances under which competition is not feasible and the specific requirements that
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How to fill out JUSTIFICATION FOR USE OF SOLE SOURCE CONTRACTING PROCEDURES
01
Begin with a clear title stating 'Justification for Use of Sole Source Contracting Procedures'.
02
Provide a brief introduction outlining the purpose of the document.
03
Describe the need for the product or service being procured.
04
Explain why a sole source procurement is justified, including details on the unique capabilities of the proposed vendor.
05
Include any market research conducted, showing that no other vendors can meet the requirement.
06
State the timeframe for the procurement process and any urgency involved.
07
Outline any previous contracts or work done with the vendor that support the justification.
08
Provide supporting documentation or references to regulations that allow for sole source contracts.
09
Conclude with the signature of the responsible official and date.
Who needs JUSTIFICATION FOR USE OF SOLE SOURCE CONTRACTING PROCEDURES?
01
Government agencies or entities involved in procurement processes.
02
Contracting officers who must justify the selection of a sole source vendor.
03
Decision-makers and stakeholders who need to understand procurement rationale.
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People Also Ask about
What is sole sourcing in procurement?
Sole sourcing is where there is only one supplier available for the required product or service that your organisation needs. It's also sometimes referred to as monopolistic supplier. Single sourcing decisions are typically made at top management level.
What is a sole source in construction?
A sole source purchase is one where there is only one vendor capable of providing an item or service, and therefore it is not possible to obtain competitive bids.
How do you write a sole source justification letter?
How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?
What are the reasons for sole source justification?
Sole Source Justification There is only one supplier that can meet the required specifications. The product that is required is under patent, copyright, or proprietary design. The product is available only direct from the manufacturer.
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What is JUSTIFICATION FOR USE OF SOLE SOURCE CONTRACTING PROCEDURES?
The justification for use of sole source contracting procedures is a formal explanation provided by an agency to demonstrate why a sole source contract is necessary, indicating that only one supplier can fulfill the requirement due to unique capabilities, availability, or circumstances.
Who is required to file JUSTIFICATION FOR USE OF SOLE SOURCE CONTRACTING PROCEDURES?
The contracting officer or the relevant agency representative is typically required to file the justification for use of sole source contracting procedures, ensuring that it aligns with regulatory and policy guidelines.
How to fill out JUSTIFICATION FOR USE OF SOLE SOURCE CONTRACTING PROCEDURES?
To fill out the justification, one must provide specific details such as the procurement requirements, the rationale for sole sourcing, an explanation of why the selected vendor is the only viable option, and any supporting documentation or evidence that justifies the decision.
What is the purpose of JUSTIFICATION FOR USE OF SOLE SOURCE CONTRACTING PROCEDURES?
The purpose of the justification is to ensure transparency and accountability in the procurement process, safeguarding against potential misuse of sole source contracting and providing a clear rationale for decision-makers and oversight bodies.
What information must be reported on JUSTIFICATION FOR USE OF SOLE SOURCE CONTRACTING PROCEDURES?
The information that must be reported includes a description of the requirement, the reasons for selecting a sole source provider, the expected outcomes, and any market research conducted to validate the decision. Additional details, such as budget information and timelines, may also be required.
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