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This document details the procedure and justification required for sole source procurement in Orange County, including instructions, department information, and justification for vendor selection.

How to fill out sole source proprietary request

How to fill out Sole Source/ Proprietary Request Form

1. Obtain the Sole Source/Proprietary Request Form from your organization’s procurement department or website.
2. Review the form's instructions thoroughly to understand the requirements.
3. Fill in the Requestor's details, including name, department, and contact information.
4. Clearly state the product or service needed in the description section.
5. Explain the justification for selecting a sole source or proprietary vendor.
6. Include any supporting documentation (e.g., quotes, specifications) as required.
7. Review the form for completeness and accuracy.
8. Submit the completed form to the appropriate approving authority within your organization.

Who needs Sole Source/ Proprietary Request Form?

1. Departments or personnel within an organization that require a specific product or service from a single vendor due to unique specifications or proprietary rights.
2. Procurement officers who are responsible for ensuring compliance with sourcing policies.
3. Project managers needing special approval for non-competitive vendor selection.

People Also Ask about

What is the difference between sole source and proprietary?

A proprietary purchase is similar to a sole source when no other is suitable or acceptable to meet the need, but there is more than one potential bidder because the manufacturer has chosen to sell his product through multiple distributors.

What is the meaning of sole sourcing?

Sole sourcing refers to the practice of purchasing supplies or products from one supplier. Sole sourcing is often the preferred choice for new companies as it is easier to manage and maintain a positive relationship with a single supplier for all your supply needs.

What is a sole source RFP?

Definition: Sole source procurement is one in which only one supplier can provide the commodity, technology and/or perform the services required. Every order, not on State Contract, that cannot be competitively bid, and is over $2500, must be documented as a sole source.

What is an example of a sole source statement?

Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of. Component for existing piece of equipment.

What is solesource?

In the domain of government contracting, the concept of sole source procurement stands as a notable exception to the standard competitive bidding process. Sole source contracts are awarded directly to a single supplier without the competitive tendering process typically required for government contracts.

What does "sole source" mean?

Definition. A sole source exists when goods or services, because of unique characteristics or other reasons, are only available from a single source. Sole source justifications are reviewed and approved by Procurement Services prior to an order being placed.

How to write a sole source document?

How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?

For pdfFiller’s FAQs

What is Sole Source/ Proprietary Request Form?

The Sole Source/ Proprietary Request Form is a document used to justify the procurement of goods or services from a single source, indicating that no competitive bidding is feasible or necessary due to unique circumstances.

Who is required to file Sole Source/ Proprietary Request Form?

Any department or individual within an organization seeking to procure goods or services from a sole source must file the Sole Source/ Proprietary Request Form to ensure compliance with procurement policies.

How to fill out Sole Source/ Proprietary Request Form?

To fill out the Sole Source/ Proprietary Request Form, provide details about the procurement, including the vendor's name, the specific goods or services needed, the justification for the sole source request, and any supporting documentation or rationale.

What is the purpose of Sole Source/ Proprietary Request Form?

The purpose of the Sole Source/ Proprietary Request Form is to formally document and obtain approval for purchases made without competitive bidding, ensuring transparency and accountability in the procurement process.

What information must be reported on Sole Source/ Proprietary Request Form?

The information that must be reported includes the name of the vendor, description of goods/services, justification for sole sourcing, relevant quotes or pricing, and any other supporting data that validates the request.