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PUBLIC WATER SUPPLY DISTRICT #13 Minutes of the Aug 10, 2011 Regular Session of the Board of Trustees The Board of Directors of Public Water District #13, Jefferson County Missouri met in regular

How to fill out roll call of directors

How to fill out the roll call of directors:

1. First, gather all necessary information about the directors of the organization. This includes their names, positions, and contact details.
2. Create a designated roll call sheet or document to record the attendance of the directors. This could be a physical paper document or an electronic spreadsheet.
3. When filling out the roll call, ensure that each director's name is listed in alphabetical order or according to their position within the organization.
4. Indicate whether each director is present, absent, or if they have appointed someone as their proxy for the meeting.
5. If any director is absent, note down the reason for their absence. This could include reasons such as illness, travel, or other personal commitments.
6. Include a section for signatures or initials of the directors who are present to confirm their attendance. This adds more credibility and accountability to the roll call.
7. Ensure that the roll call is completed and filled out accurately before the meeting starts. This will help in maintaining an accurate record of director attendance for that specific meeting.

Who needs the roll call of directors:

1. Board of Directors: The board of directors needs the roll call to track the attendance of its members during meetings. It helps in ensuring quorum requirements are met and decisions can be made legally.
2. Company Secretary: The company secretary is responsible for keeping records and documents related to board meetings. The roll call is an essential document for them to maintain an accurate record of director attendance.
3. Shareholders/Investors: Shareholders or investors may have an interest in the attendance of directors during meetings. The roll call provides transparency and accountability in terms of director participation.
4. Regulatory Bodies: Regulatory bodies such as government agencies or industry-specific authorities may require access to the roll call as part of their oversight and compliance functions.
5. Auditors: During audits, auditors may review the roll call of directors to ensure proper governance and compliance with relevant regulations.

In summary, the roll call of directors should be appropriately filled out by gathering necessary information, maintaining accuracy, and ensuring director attendance is properly recorded. It is important for the board of directors, company secretary, shareholders, regulatory bodies, and auditors.

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