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Sole Source Affidavit A sole source purchase can be made without the benefit of a competitive process when there are no other items available in the marketplace that have the same fit, form and function

How to fill out a sole source purchase

How to Fill Out a Sole Source Purchase:

1. Start by gathering the necessary information, such as the vendor's name, contact information, and description of the goods or services being purchased.
2. Next, determine the reasoning behind the sole source purchase. This could be due to unique specifications, specialized expertise, or necessary compatibility with existing systems.
3. Familiarize yourself with any specific requirements or guidelines set forth by your organization or governing body for completing a sole source purchase.
4. Ensure that you have the appropriate authorizations and approvals in place before moving forward with the purchase. This may involve getting signatures from designated individuals or departments.
5. Carefully review the terms and conditions provided by the vendor, ensuring that they align with your organization's policies and expectations.
6. Provide a detailed justification for the sole source purchase, explaining why it is necessary and how it benefits your organization.
7. Complete any necessary forms or documentation, ensuring that all required fields are filled out accurately and thoroughly.
8. If applicable, include any supporting documentation or evidence that further supports the need for a sole source purchase.
9. Double-check all information for accuracy before submitting the request.
10. Submit the completed sole source purchase request according to your organization's established procedures or guidelines.

Who Needs a Sole Source Purchase:

1. Organizations or individuals may require a sole source purchase when they can demonstrate that there is no other viable option available in the market to meet their particular needs.
2. Sole source purchases are typically needed when the goods or services being sought are unique, specialized, or have specific intellectual property rights associated with them.
3. Industries such as defense, healthcare, and technology often encounter situations where a sole source purchase is necessary due to specific requirements and compatibility issues.
4. Government entities or publicly funded organizations may require a sole source purchase when specific regulations or procurement policies dictate that a competitive bidding process is not feasible or practical.
5. In some cases, sole source purchases may also be utilized to support local or small businesses, especially in situations where their products or services are deemed essential or have a significant impact on the local economy.

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