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FACULTY OF ENGINEERING SCIENCEWritten and oral reporting Guidelines for engineering studentsLast revision: October 2016Contents1Written communication ..........................................................................................

How to fill out written and oral reporting

How to Fill Out Written and Oral Reporting:

1. Start by gathering all the necessary information for your report. This may include data, statistics, or any relevant documents needed to present a clear picture of the subject matter at hand.
2. Organize your thoughts and ideas before you begin writing or speaking. Create an outline or a structure for your report to ensure that you cover all the essential points in a logical and coherent manner.
3. Use clear and concise language when writing your report. Avoid using jargon or technical terms that may confuse your audience. If you must use technical terms, ensure that you provide clear explanations or definitions to aid comprehension.
4. Support your statements and conclusions with evidence and examples. This allows your report to be more credible and provides a basis for further discussion or analysis.
5. Be mindful of your audience when writing or presenting your report orally. Adapt your language and style depending on their level of understanding and interest.
6. Use appropriate visuals or images to enhance your report. Graphs, charts, or diagrams can help clarify complex data or concepts.
7. Review and edit your report before submitting or presenting it. Ensure that it is free from grammatical errors, clarity issues, and unnecessary repetition.

Who needs written and oral reporting:

1. Professionals: Many professionals, such as managers, executives, and analysts, rely on written and oral reporting to communicate important information, present findings, or make informed decisions.
2. Students: Students often need to submit written reports as part of their academic requirements. Oral reporting may also be required during presentations or discussions in classrooms or educational settings.
3. Researchers: Researchers often need to document their findings and share them with the scientific community. This is done through written reports, research papers, and oral presentations at conferences or seminars.
4. Government Agencies: Various government agencies require written and oral reporting to inform the public, stakeholders, or other government bodies about important matters, such as policy recommendations, project updates, or financial reports.
5. Businesses: Business organizations need written and oral reporting to communicate with stakeholders, shareholders, employees, or clients. This communication can include financial reports, progress updates, marketing presentations, or sales pitches.
6. Non-profit Organizations: Non-profit organizations often use written and oral reporting to demonstrate the impact of their work, secure funding, or communicate their mission to donors, volunteers, or the public.

Overall, written and oral reporting is essential for anyone who needs to convey information, present findings, or make informed decisions in a clear and organized manner.

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What is written and oral reporting?

Written and oral reporting involves documenting and communicating information in a formal manner through written documents or spoken presentations.

Who is required to file written and oral reporting?

Individuals or organizations who are required by law or policy to provide updates or information through written reports or oral presentations.

How to fill out written and oral reporting?

Written reports can be filled out by providing relevant information in designated sections or templates. Oral reporting involves presenting information verbally in a clear and concise manner.

What is the purpose of written and oral reporting?

The purpose of written and oral reporting is to ensure transparency, accountability, and effective communication by documenting and sharing important information.

What information must be reported on written and oral reporting?

The specific information to be reported may vary depending on the requirements or objectives of the reporting process, but typically includes data, analysis, recommendations, and updates.