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City of Beaverton 4755 S.W. Griffith Drive, P.O. Box 4755, Beaverton, OR 97076 General Information (503× 5262222 V×TDD Request for Public Record December 16, 2013, Date: Name: Mats Rostrum Address:

How to fill out request for public record

How to fill out a request for a public record:

1. Start by determining the specific public record you are seeking. This may include documents, emails, or any other form of recorded information that is accessible to the public.
2. Research the public entity or organization that holds the record you are interested in. Identify the correct department or individual responsible for handling public record requests.
3. Obtain the official request form, if available. Some agencies may have specific forms to fill out, while others may accept written requests. Check the agency's website or contact them directly to acquire the necessary paperwork.
4. Provide your personal information on the request form, including your full name, contact details, and any other required information. Make sure to verify the accuracy of your details to ensure a prompt response.
5. Clearly state the records you are requesting by providing specific details. Specify the time frame, subject matter, or any other relevant information that can help the agency locate and retrieve the desired records. The more specific and detailed your request is, the easier it will be for the agency to fulfill it.
6. Indicate your preferred method of receiving the records. You may choose to receive them electronically via email, through physical copies, or by inspecting them in person, depending on the agency's policies and the nature of the records requested.
7. Review the completed request form thoroughly before submitting it. Check for any errors or missing information that could delay the processing of your request.
8. Send your request form to the appropriate agency or department through their preferred method, which is usually specified on their website or the request form itself. It is advisable to keep a copy of your submitted request for your records.
9. Be patient and allow the agency sufficient time to process your request. The time required may vary depending on multiple factors, such as the complexity of the request, the workload of the agency, and any legal requirements that must be complied with.
10. Follow up with the agency if you have not received a response within the specified time frame or if you have any questions regarding your request. Stay courteous and respectful throughout the process to maintain a positive working relationship with the agency.

Who needs a request for a public record?

1. Journalists: Reporters and journalists often rely on public records to gather information for their news stories and investigations. Access to public records enables them to provide transparent and factual information to the public.
2. Researchers: Academic researchers, sociologists, and scholars may need public records to conduct studies, analyze data, or validate existing research. Public records serve as valuable sources of information for scholarly pursuits.
3. Legal Professionals: Attorneys and legal professionals utilize public records to gather evidence, support statements, or verify facts in legal cases. Public records often play a crucial role in litigation, due diligence, and legal research.
4. Citizens: Any individual who seeks transparency, accountability, or information about their community, government, or public services may need to submit a request for a public record. This includes concerned citizens, activists, or groups investigating specific issues.
5. Businesses: In certain instances, businesses may need to request public records for market research, competitive analysis, or to comply with legal requirements. Public records can provide valuable insights into industry trends, market conditions, or regulatory obligations.
6. Government Agency Staff: Government employees or staff members may require access to public records to fulfill their duties, respond to inquiries, or provide information for public services. Public records can be essential resources for internal decision-making and policy development.

For pdfFiller’s FAQs

What is request for public record?

A request for public record is a formal document submitted to a government agency or organization to obtain information that is considered public record.

Who is required to file request for public record?

Anyone can file a request for public record, as it is a right granted to the public to access certain information held by government agencies and organizations.

How to fill out request for public record?

To fill out a request for public record, you typically need to provide your contact information, specify the information you are requesting, and submit the request to the appropriate agency or organization.

What is the purpose of request for public record?

The purpose of a request for public record is to promote government transparency and accountability by allowing the public to access information that is considered public record.

What information must be reported on request for public record?

The information required on a request for public record may vary, but typically includes details such as the specific information being requested, the purpose for the request, and the requester's contact information.

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