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CHAIN OF CUSTODY RECORD Company Name: Address : City, State, Zip : Telephone: Fax: ...

How to fill out chain of custody record

How to fill out a chain of custody record:

1. Start by filling out the header information of the record, including the date, time, and location of the collection or transfer of the evidence.
2. Clearly identify the evidence being documented, including a thorough description and any identifying numbers or codes.
3. Document the name and contact information of the person who is taking custody of the evidence, as well as any other individuals present during the transfer or collection process.
4. Indicate the name and contact information of the person who is relinquishing custody of the evidence, along with their relationship to the case or investigation.
5. Include details about any seals or tamper-evident measures used to secure the evidence during the transfer or collection process.
6. Provide a step-by-step account of the chain of custody, ensuring that all individuals who have handled the evidence are documented and that their names, positions, and signatures are included.
7. If there are any breaks in the chain of custody, clearly document them and provide an explanation for the gaps.
8. Attach any supporting documentation, such as photographs, videos, or inventory lists, that may be relevant to the evidence being documented.
9. Finally, sign and date the chain of custody record to verify its accuracy and completeness.

Who needs a chain of custody record?

1. Law enforcement agencies often require the use of chain of custody records to maintain the integrity and admissibility of evidence in criminal investigations and court proceedings.
2. Forensic laboratories and medical facilities also rely on chain of custody records to accurately track and document the handling of samples, specimens, or other materials for analysis or testing.
3. Businesses and organizations involved in legal disputes or regulatory compliance matters may also employ chain of custody records to support their evidence and demonstrate a clear and unbroken chain of custody.

For pdfFiller’s FAQs

What is chain of custody record?

Chain of custody record is a document that details the chronological history of possession, transfer, and handling of evidence.

Who is required to file chain of custody record?

Law enforcement agencies, forensic laboratories, and other entities involved in the handling of evidence are required to file chain of custody records.

How to fill out chain of custody record?

Chain of custody records are filled out by documenting the date and time of collection, the identity of individuals handling the evidence, and any other relevant details related to the evidence.

What is the purpose of chain of custody record?

The purpose of chain of custody record is to maintain the integrity and admissibility of evidence by documenting its handling and ensuring that it has not been tampered with.

What information must be reported on chain of custody record?

Information reported on chain of custody record includes the date and time of collection, the identity of individuals handling the evidence, the location of collection, and any other relevant details.

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