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This document consists of a Proxy Form for appointing a proxy to vote on behalf of a member at the annual general meeting and an Attendance Slip to record presence at the meeting.

How to fill out proxy form and attendance

How to fill out Proxy Form and Attendance Slip

1. Begin by downloading the Proxy Form and Attendance Slip from the relevant source.
2. Fill in your name and contact details at the top of each document.
3. For the Proxy Form, specify the meeting date and the name of the person you are appointing as your proxy.
4. Sign and date the Proxy Form to validate it.
5. For the Attendance Slip, write your name, the event details, and any other requested information.
6. Double-check all information for accuracy before submitting both documents.
7. Submit the completed forms to the designated person or organization by the specified deadline.

Who needs Proxy Form and Attendance Slip?

1. Individuals who are unable to attend a meeting yet wish to participate through a representative.
2. Shareholders who need to authorize someone else to vote on their behalf during corporate meetings.
3. Members of organizations needing to delegate attendance to someone else.

People Also Ask about

Who can be a proxy at an AGM?

A proxy is a person who has been appointed by an owner to attend, speak and vote on their behalf at a general meeting. Prescribed management rule 67 says that owners may cast a vote at a general meeting personally or by proxy and a proxy need not be an owner of that scheme.

What are the proxies in AGM?

Often, these AGMs are held in the spring during proxy season. Instead of attending the shareholder meeting, investors can choose someone, like a management team member, to vote for them. This person, called a proxy, votes according to the shareholder's directions on the proxy card.

What is the time limit for proxy form?

Such proxy needs to be appointed not later than 48 hours before the time of such adjourned meeting.

What is a proxy form for AGM?

A proxy is an agreed replacement for a voting person. The template form ensures a proxy votes according to the person they represent, not according to their own discretion. It also ensures that only members or proxies vote, rather than unannounced outsiders.

What are the requirements for a proxy appointment?

To validly appoint a proxy, the shareholder must send a 'proxy notice' to the director(s) at least 48 hours (two clear working days) before the relevant general meeting. This notice should contain the following information: Name and service address of the shareholder who is appointing the proxy.

What is a proxy in a general meeting?

A proxy is a person who represents a person who can vote at a general meeting.

What is a shareholder proxy form?

Proxy voting allows shareholders to have a person or firm vote on their behalf, especially if they cannot attend the meeting or choose not to vote on particular issues.

What is a proxy form?

A proxy is a written authorization that allows one person or entity to represent and vote on behalf of another shareholder at a company's meetings and decision-making processes when the shareholder is unable to attend.

For pdfFiller’s FAQs

What is Proxy Form and Attendance Slip?

A Proxy Form is a document that allows a member of an organization to authorize another person to attend a meeting on their behalf and vote in their absence. An Attendance Slip is a document used to record the presence of members at a meeting.

Who is required to file Proxy Form and Attendance Slip?

Members of an organization who are unable to attend a meeting in person are required to file a Proxy Form to authorize someone else to represent them, while all members attending the meeting should fill out an Attendance Slip.

How to fill out Proxy Form and Attendance Slip?

To fill out a Proxy Form, include the name of the person granting the proxy, the name of the proxy holder, the date of the meeting, and any specific voting instructions. For the Attendance Slip, provide your name, membership number, date, and signature.

What is the purpose of Proxy Form and Attendance Slip?

The purpose of a Proxy Form is to enable members to participate in decisions without being physically present at a meeting, while the Attendance Slip is used to keep an official record of who attended the meeting.

What information must be reported on Proxy Form and Attendance Slip?

The Proxy Form should report the names of the member and proxy holder, meeting details, and voting instructions. The Attendance Slip must include the member's name, ID, date, and signature.