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System Usage Guide for Administration UsersRevision 1.01 January 2010 Copyright Virus Data Pty Ltd 2009 2010 All personal information used in the examples of this training document is purely fictional.
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How to fill out system usage guide
How to fill out a system usage guide:
01
Start by gathering all relevant information about the system. This includes any user manuals, documentation, and knowledge base articles provided by the system's manufacturer or developer.
02
Read through the information carefully to understand the system's functionalities, features, and any special requirements or configurations.
03
Begin documenting the system usage guide by creating a table of contents. This will help the users navigate through the guide easily and find the specific information they need.
04
Divide the guide into logical sections or chapters, such as installation, setup, configuration, troubleshooting, and frequently asked questions.
05
For each section, provide clear and concise instructions on how to perform specific tasks related to the system. Use bullet points, numbered lists, or step-by-step instructions to make the guide easy to follow.
06
Include relevant screenshots, diagrams, or illustrations to visually enhance the instructions and aid comprehension.
07
Use plain language and avoid technical jargon as much as possible, especially if the guide is meant for non-technical users.
08
Test the instructions by following them yourself or having someone else go through them to ensure their accuracy and effectiveness.
09
Revise and update the guide periodically to reflect any changes or updates to the system.
10
Finally, distribute the system usage guide in a format that is easily accessible to the users, such as a PDF document, a web page, or a printed manual.
Who needs a system usage guide?
01
New users or beginners who are unfamiliar with the system and need guidance on how to use it effectively.
02
Employees or team members who are being introduced to a new system as part of their job responsibilities.
03
System administrators or IT support personnel who may need to troubleshoot issues or help users navigate through the system.
04
Any individual or organization using the system as a tool for their everyday tasks and would benefit from a comprehensive guide to maximize their productivity and efficiency.
05
Moreover, a system usage guide can also serve as a reference document for experienced users who may need a quick reminder or clarification on certain functionalities or features of the system.
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