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IMPROVING MONITORING AND EVALUATION (M&E) FUNCTIONS OF SARDINIA January 2011 This publication was produced for review by the United States Agency for International Development. It was prepared by

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How to Fill Out Improving Monitoring and Evaluation:

1. Start by defining the objectives and goals of the monitoring and evaluation process. This will help set a clear direction for what needs to be monitored and evaluated.
2. Identify the key indicators and metrics that will be used to measure progress and success. These indicators should align with the objectives and goals defined earlier.
3. Determine the data collection methods and tools that will be used. This can include surveys, interviews, observations, or data analysis from existing sources.
4. Develop a timeline and schedule for data collection, analysis, and reporting. This will ensure that the monitoring and evaluation process stays on track and timely.
5. Assign roles and responsibilities to individuals or teams involved in the monitoring and evaluation process. Clearly define who will be responsible for collecting data, analyzing it, and reporting the findings.
6. Collect the necessary data using the identified methods and tools. Ensure that the data collected is accurate, reliable, and representative of the project or program being monitored and evaluated.
7. Analyze the collected data to identify trends, patterns, and areas for improvement. This analysis will help inform decision-making and guide future actions.
8. Prepare a comprehensive report summarizing the findings of the monitoring and evaluation process. This report should include recommendations for improvement and steps to be taken based on the results.
9. Share the report with relevant stakeholders and seek their input and feedback. Collaboration and involvement of key stakeholders in the monitoring and evaluation process can lead to better outcomes.
10. Continuously review and update the monitoring and evaluation process as needed. Regularly assess and improve the methods, tools, and indicators used to ensure effectiveness and relevance.

Who Needs Improving Monitoring and Evaluation:

1. Organizations and institutions implementing projects or programs. Monitoring and evaluation helps assess the effectiveness and impact of these initiatives and informs decision-making for future interventions.
2. Funders and donors providing financial support. Improving monitoring and evaluation ensures accountability and helps them make informed decisions about where to allocate resources.
3. Government agencies and policymakers. Monitoring and evaluation can provide evidence-based insights into the effectiveness of policies and programs, helping them make informed decisions and allocate resources effectively.
4. Non-profit organizations and NGOs. Monitoring and evaluation help these organizations measure their impact, identify areas for improvement, and communicate their achievements to stakeholders.
5. Researchers and academics. Monitoring and evaluation can generate valuable data and evidence that can contribute to research and academic studies in various fields.
6. Beneficiaries or target populations. Monitoring and evaluation can help ensure that the needs and rights of beneficiaries are being met, and improve the quality and effectiveness of services provided to them.

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