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T 604.682.3701 F 604.682.3600 Suite 400, 455 Granville Street Vancouver, BC V6C 1T1 www.levon.com NOTICE OF ANNUAL GENERAL & SPECIAL MEETING TAKE NOTICE that the 2010 Annual General & Special Meeting

How to fill out notice of annual general

How to fill out notice of annual general:

1. Begin by identifying the purpose of the notice. It is typically used to inform shareholders and members about the upcoming annual general meeting (AGM) of a company or organization.
2. Clearly state the date, time, and location of the AGM. Provide specific details such as the address of the venue and any necessary instructions for attendees.
3. Include the agenda of the meeting. Enumerate each item that will be discussed or voted upon during the AGM. This may include financial reports, election of directors, approval of auditors, and any other relevant matters.
4. Specify the requirements for attendance and participation. Indicate if it is open to all shareholders or restricted to certain classes of membership. Include any instructions for proxy voting if applicable.
5. Include any supporting documents or reports that shareholders may need to review prior to the meeting. This could involve detailed financial statements, board election nominations, or other relevant information.
6. Provide contact information for any questions or clarifications. Include the designated person or department that shareholders can reach out to for further assistance.
7. Consider including a deadline for RSVPs or registration. Specify the preferred method of response (e.g., online, email, or postal mail) and any additional requirements for attending the AGM.
8. Ensure the notice is formatted professionally and clearly. Use a standard font, appropriate headings, and sufficient white space to enhance readability.
9. Review the notice for accuracy and completeness. Double-check dates, spellings, and any specific requirements required by your jurisdiction or organization.
10. Distribute the notice to all relevant shareholders or members in a timely manner. Utilize appropriate communication channels such as email, postal mail, or posting it on the organization's website.

Who needs notice of annual general?

1. Shareholders: Notices of annual general are primarily intended for shareholders, as they are the owners of the company or organization. The notice informs them about the AGM and provides them with an opportunity to actively participate in the decision-making process.
2. Members: In the case of organizations that have membership structures, notices of annual general are also essential for members. This includes professional associations, non-profit organizations, and clubs, among others. Members need to be informed about important decisions and policies that will be discussed and determined during the AGM.
3. Board of Directors and Management: The board of directors and management team also require notice of the annual general, as they are responsible for organizing and conducting the meeting. They need to prepare the agenda, gather relevant reports and documents, and ensure the meeting is run smoothly. The notice serves as a reminder and notification for this group as well.

For pdfFiller’s FAQs

What is notice of annual general?

The notice of annual general is a formal announcement sent to shareholders informing them about the date, time, and location of the company's annual general meeting.

Who is required to file notice of annual general?

The company's board of directors is required to file the notice of annual general meeting.

How to fill out notice of annual general?

The notice of annual general can be filled out by including the date, time, and location of the meeting, as well as the agenda items and any resolutions to be voted on.

What is the purpose of notice of annual general?

The purpose of the notice of annual general is to inform shareholders about the upcoming annual general meeting and provide them with all the necessary information to participate in the meeting.

What information must be reported on notice of annual general?

The notice of annual general must include the date, time, and location of the meeting, as well as the agenda items, resolutions to be voted on, and any other relevant information.

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