Get the free Proxy Form for Attendance at the Extraordinary General Meeting - hkexnews

This document serves as a proxy form allowing registered shareholders of First Tractor Company Limited to appoint a proxy for attending and voting at the Extraordinary General Meeting (EGM).

How to fill out proxy form for attendance

How to fill out Proxy Form for Attendance at the Extraordinary General Meeting

1. Start by downloading the Proxy Form from the company's official website or obtain a hard copy from the corporate office.
2. Fill in your full name and address in the designated fields on the form.
3. Provide details of the meeting, including the date and time of the Extraordinary General Meeting.
4. Appoint a proxy by writing their full name and address in the specified section.
5. Indicate your voting preferences by marking 'For', 'Against', or 'Abstain' for each resolution on the agenda.
6. Sign and date the form at the bottom to confirm its validity.
7. Submit the completed Proxy Form to the company by the specified deadline, either via mail, email, or in-person delivery.

Who needs Proxy Form for Attendance at the Extraordinary General Meeting?

1. Shareholders who are unable to attend the Extraordinary General Meeting in person.
2. Investors who wish to delegate their voting rights to another individual or representative.
3. Individuals seeking to participate in important corporate decisions without being physically present at the meeting.

People Also Ask about

Who can attend an extraordinary general meeting?

An Extraordinary General Meeting (EGM) can be called by the members or shareholders of a company, but there are specific requirements outlined in the Companies Act, 2013: For Companies with Share Capital: Members holding at least one-tenth of the company's paid-up capital carrying voting rights can call for an EGM.

Can proxies be counted for quorum in EGM?

Since Members need to be personally present at a Meeting to constitute the Quorum, Proxies are to be excluded for determining the Quorum.

What is the full form of EGM meeting?

Extraordinary General Meeting (EGM) A meeting held by a company to deliberate upon matters that require the urgent attention of senior executives, the board of directors, and all shareholders.

What is filling up a proxy form?

The Proxy Form is a document allowing the owner of a unit to appoint someone to represent them at a meeting of owners. The Proxy Form has 2 purposes: quorum and voting.

Can shareholders attend EGM?

The Shareholders can join the EGM 15 minutes before the time of the commencement of the Meeting by following the procedure mentioned in the Notice. Upto 1000 members will be able to join on a FIFO basis to the EGM.

Who can attend an EGM?

The same people who are allowed to attend an AGM are usually entitled to attend an EGM. The governing document should be checked for any differences. Examples of items to be dealt with at an EGM include: Alteration of the governing document.

Can a proxy attend a board meeting?

Sub-section (1) of section 105 enables a member, who is entitled to attend and vote to appoint another person as a proxy to attend and vote at the meeting on his behalf. However, a proxy so appointed cannot speak at a meeting though he may vote on poll.

Can proxy attend EGM?

A shareholder entitled to attend and vote at the EGM is entitled to appoint one or more proxies to attend and vote in his/her stead.

For pdfFiller’s FAQs

What is Proxy Form for Attendance at the Extraordinary General Meeting?

A Proxy Form for Attendance at the Extraordinary General Meeting is a document that allows a shareholder to appoint another person to attend and vote on their behalf at an extraordinary general meeting.

Who is required to file Proxy Form for Attendance at the Extraordinary General Meeting?

Shareholders who cannot attend the extraordinary general meeting in person and wish to delegate their voting rights to another individual are required to file a Proxy Form.

How to fill out Proxy Form for Attendance at the Extraordinary General Meeting?

To fill out the Proxy Form, shareholders need to provide their personal details, the name of the proxy appointed, and specify how they wish their votes to be cast on particular resolutions.

What is the purpose of Proxy Form for Attendance at the Extraordinary General Meeting?

The purpose of the Proxy Form is to ensure that shareholders who cannot attend the meeting in person can still participate in the decision-making process by appointing someone else to vote on their behalf.

What information must be reported on Proxy Form for Attendance at the Extraordinary General Meeting?

The Proxy Form must report the shareholder's name, contact information, the name of the proxy, the date of the meeting, and instructions on how the proxy should vote on specific issues.