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MILEAGE REIMBURSEMENT REQUEST Employee: Claim #: ADDRESS OF FACILITY/ PURPOSE OF VISIT DATE ROUND TRIP MILEAGE FOR OFFICE USE ONLY Total miles X Pay to claimant per mile Signature: $ Date: MS MUNICIPAL

How to fill out mileage reimbursement request employee

Step-by-step instructions for filling out a mileage reimbursement request form for employees:

1. Obtain the mileage reimbursement request form from your company's HR department or download it from the employee portal.
2. Start by filling out your personal information, including your full name, employee ID, department, and contact information.
3. Indicate the period of time for which the mileage reimbursement is being requested. This may include specific dates or a range of dates.
4. Provide the reason for the mileage reimbursement, such as business travel, client meetings, or company errands.
5. Record the starting and ending locations of each trip made during the defined period. Be sure to include the street address, city, state, and ZIP code.
6. Input the purpose of each trip, whether it was for a meeting, conference, site visit, or other work-related task.
7. Note the beginning and ending mileage for each trip. Use an accurate odometer reading to determine the total distance traveled.
8. Calculate the total miles driven by subtracting the ending mileage from the starting mileage for each trip. Sum up the total mileage for all trips during the specified period.
9. Determine the reimbursement rate per mile as per your company's policy. This information is usually provided in the employee handbook or can be obtained from your HR department.
10. Multiply the total miles driven by the reimbursement rate per mile to calculate the total reimbursement amount.
11. Sign the mileage reimbursement request form and date it.
12. Submit the completed form along with any required supporting documents, such as receipts for toll fees or parking expenses, to your supervisor or the designated person responsible for processing mileage reimbursements.

Who needs mileage reimbursement request employee?

Employees who have used their personal vehicles for business-related travels and are eligible for mileage reimbursement need to complete a mileage reimbursement request form. This can include sales representatives, delivery drivers, field technicians, and any other employees who regularly travel for work purposes. The reimbursement request ensures that employees can be compensated for the expenses incurred while using their own vehicles for business-related tasks.

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What is mileage reimbursement request employee?

The mileage reimbursement request employee is a form used by employees to request reimbursement for mileage incurred while using their personal vehicle for work-related purposes.

Who is required to file mileage reimbursement request employee?

All employees who use their personal vehicle for work purposes and are eligible for mileage reimbursement are required to file a mileage reimbursement request.

How to fill out mileage reimbursement request employee?

Employees need to fill out their name, date of travel, purpose of the trip, starting and ending locations, total miles driven, and any other relevant details related to the mileage reimbursement request.

What is the purpose of mileage reimbursement request employee?

The purpose of the mileage reimbursement request employee is to ensure that employees are compensated for the use of their personal vehicle for work-related activities.

What information must be reported on mileage reimbursement request employee?

Employees must report their name, date of travel, purpose of the trip, starting and ending locations, total miles driven, and any other relevant details related to the mileage reimbursement request.