Get the free EMPLOYEE PERFORMANCE COUNSELING REPORT

EMPLOYEE PERFORMANCE COUNSELING REPORT Employee Name: Date: Job Title: Department×Division×Campus: Supervisors Statement Note specifics of incident’s) and reason for having a performance counseling

How to fill out employee performance counseling report

How to fill out an employee performance counseling report:

1. Start by collecting all necessary information about the employee, such as their name, job title, and department. This will help in identifying the employee accurately.
2. Specify the date and time of the counseling session. This will provide a clear record of when the discussion took place.
3. Describe the purpose of the report. Explain that it is a tool for documenting and addressing performance issues with the employee.
4. Begin the report by providing a brief background on the employee's job responsibilities and performance expectations. This will set the context for the discussion.
5. Document specific incidents or examples of the employee's performance that need improvement. Be objective and provide clear details, including dates, times, and any relevant data.
6. Use measurable criteria whenever possible to evaluate the employee's performance. This could include goals set, targets met, or specific tasks completed.
7. Identify any areas of strength or positive aspects of the employee's performance that should be recognized. It is essential to provide a balanced view of their performance.
8. Include any feedback or comments provided by supervisors or colleagues who have worked closely with the employee. This can help provide additional perspective and support the assessment.
9. Describe the impact of the employee's performance issues on their role, the team, or the organization as a whole. This will highlight the importance of addressing these issues.
10. Document any actions or steps that need to be taken to improve the employee's performance. Be specific about what is expected from the employee and provide a timeline for improvement.
11. Sign and date the report. This indicates that the document has been reviewed and approved.

Who needs an employee performance counseling report?

1. Employers or managers who want to address specific performance issues with an employee may need an employee performance counseling report. This report serves as a formal record of the discussion and any action taken to address the problems.
2. Human Resources (HR) departments often require employee performance counseling reports to track and document performance issues within the organization. These reports can be used as a reference for future decisions, such as promotions, discipline, or termination.
3. Employees who have been counseled and provided with a performance improvement plan may also benefit from having a copy of the report. It can help them understand the areas they need to work on and monitor their progress towards improvement.

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