Get the free Minutes - Region of Waterloo

ALL COUNCIL MINUTES Thursday, May 2, 2013 1:30 p.m. Regional Administrative Headquarters Council Chamber 2nd Floor, 150 Frederick Street Kitchener Ontario Present were: Chair K. Saying, L. Armstrong,

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1. Start by noting the date and time of the meeting at the top of the document.
2. Include the names of all attendees and their roles or positions within the organization or group.
3. Begin the minute-taking process by capturing the agenda of the meeting. Note each topic discussed and any action items or decisions made.
4. Use a clear and concise writing style, summarizing key points and avoiding unnecessary details.
5. Record any motions or resolutions passed during the meeting, along with the names of those who made the motions and the outcomes of the votes.
6. Include any presentations, reports, or documents referenced or distributed during the meeting. Note any important points or findings.
7. Keep track of any important deadlines or follow-up tasks mentioned during the meeting. Indicate who is responsible for each task and the expected completion date.
8. End the minutes with a summary of the meeting's conclusions or key takeaways. Include any agreed-upon next steps or future meeting dates.
9. Finally, proofread and edit the minutes before distributing them to the relevant stakeholders.

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1. Organizations and businesses often require minutes to keep a formal record of their meetings. This includes corporations, non-profit organizations, government agencies, and educational institutions.
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3. Meeting attendees themselves may also request copies of the minutes to refer back to or clarify discussions and decisions made.

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