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DRAFT RESOLUTIONS TO BE CONSIDERED BY THE EXTRAORDINARY GENERAL MEETING OF SHAREHOLDERS Resolution No. 1 adopted by the Extraordinary General Meeting of Shareholders on, 2011 regarding election of

How to fill out egm special resolution form

How to fill out an EGM special resolution:

1. Identify the purpose: Determine the specific matter or decision that requires an extraordinary general meeting (EGM) special resolution. This could include major changes to the company's articles of association, amending the share capital, or making significant decisions affecting the company's future.
2. Review legal requirements: Familiarize yourself with the legal requirements related to EGM special resolutions. Consult the company's articles of association, governing legislation, and any additional requirements specific to your jurisdiction.
3. Draft the resolution: Clearly state the proposed decision or matter in the resolution. Ensure that it is concise, understandable, and addresses all necessary details. Seek legal advice if needed to ensure compliance with relevant regulations.
4. Include supporting information: Provide any supporting information or documents that may help shareholders understand the proposed resolution. This could include explanatory statements, financial information, or any other relevant materials.
5. Set the meeting details: Determine the date, time, and location of the EGM and include this information on the resolution. Follow any additional requirements outlined in the articles of association or governing legislation.
6. Give notice to shareholders: Issue a notice of the EGM, along with the agenda and the proposed special resolution, to all shareholders within the specified time frame. The notice period may vary depending on your jurisdiction and the company's articles of association.
7. Hold the EGM: Conduct the meeting in accordance with the company's articles of association, governing legislation, and any additional requirements. Ensure that proper voting procedures are followed, allowing shareholders the opportunity to discuss and vote on the special resolution.
8. Record the outcome: Document the result of the vote on the special resolution accurately and comprehensively in the minutes of the EGM. If the resolution passed, it should be recorded as such. If it failed, this should also be recorded, along with any other relevant information.

Who needs an EGM special resolution?

1. Shareholders: EGM special resolutions are typically required when making significant decisions that affect the company's overall direction or structure. Shareholders have the right to vote on these matters and play a crucial role in decision-making.
2. Companies: Organizations may need an EGM special resolution to make changes that go beyond the powers granted to the board of directors. This could include amending the company's articles of association, authorizing certain actions, or increasing or decreasing the share capital.
3. Regulating authorities: In some cases, governing bodies or regulatory authorities may require certain decisions to be approved through an EGM special resolution. This ensures transparency, accountability, and compliance with legal and regulatory frameworks.

By following these steps and understanding who needs an EGM special resolution, you can successfully navigate the process of filling out and implementing such resolutions in a legally compliant manner.

For pdfFiller’s FAQs

What is egm special resolution?

An EGM special resolution is a formal decision made by the shareholders of a company during an Extraordinary General Meeting.

Who is required to file egm special resolution?

The company secretary or authorized representative is usually responsible for filing the EGM special resolution.

How to fill out egm special resolution?

To fill out an EGM special resolution, shareholders need to follow the specific format provided by the company and ensure that all relevant information is included.

What is the purpose of egm special resolution?

The purpose of an EGM special resolution is to make significant decisions that require shareholder approval outside of the normal Annual General Meeting.

What information must be reported on egm special resolution?

The EGM special resolution should include details of the decision being made, the number of votes in favor and against, and any other relevant information.

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