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These are the official minutes capturing the proceedings and decisions made during the Zoning Board of Appeals meeting held on April 21, 2009, in Rocky Hill, Connecticut.
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How to fill out Meeting Minutes/Motions
01
Start with the meeting date and time.
02
List attendees and their roles.
03
Write a brief summary of the meeting purpose.
04
Document each agenda item discussed.
05
Record decisions made, motions proposed, and voting results.
06
Note action items along with responsible individuals and deadlines.
07
Include any important announcements or future meeting dates.
08
Review the minutes for accuracy before distribution.
09
Share the minutes with all participants and relevant stakeholders.
Who needs Meeting Minutes/Motions?
01
Meeting participants need minutes for a record of discussions.
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Managers or team leaders require them for future reference and accountability.
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New team members benefit from minutes to catch up on past meetings.
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People Also Ask about
How to word motions in meeting minutes?
How do you write a motion for minutes of a meeting? To write a motion for minutes of a meeting, use the following format: Main motion: Moved by [name]. The motion [carried or failed] with [number] in favour and [number] against by a ballot vote.
What is an example of a motion in a meeting?
A motion is the topic under discussion (e.g., “I move that we add a coffee break to this meeting”). After being recognized by the president of the board, any member can introduce a motion when no other motion is on the table. A motion requires a second to be considered.
What is a motion in minutes?
A motion is a formal proposal put to a group for a decision by vote in a meeting. Meetings that use Robert's Rules of Order or another parliamentary process make official decisions using motions. The outcome of a motion gets recorded as an official decision in the meeting minutes.
How to document a motion in meeting minutes?
For motions, include the exact wording of the statement, and the name of the person making the motion. Some organizations might require the name of the person seconding the motion, as well. Bowie adds that if the motion is not worded properly, it's up to the chair to help the member modify the wording.
Should motions appear in minutes?
The body portion of the minutes needs to include this info: All main motions (except ones that are withdrawn), along with the name of the member making the motion (but not the name of the person who seconded the motion). Motions bringing a question again before the body (except for ones that are withdrawn).
How to write minutes of meeting in English?
What To Include In Meeting Minutes The meeting agenda. First and last names of attendees. The date and time of the meeting. Any formal announcements and/or important decisions made. Details of attendance, including who joined late or left early. Projects assigned, who is responsible for them and the deadlines.
How do you word a motion for a meeting?
Common Language Used During a Meeting Motion “I move that we [action]…” “I propose that we [action]…” “I make a motion to [action]…” “I move to approve/reject [proposal]…”
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What is Meeting Minutes/Motions?
Meeting minutes are official written records of the discussions, decisions, and actions that take place during a meeting, while motions refer to proposals made by members during the meeting that require a vote.
Who is required to file Meeting Minutes/Motions?
Typically, the secretary or designated individual of the meeting is responsible for filing the meeting minutes and motions.
How to fill out Meeting Minutes/Motions?
To fill out meeting minutes, one should include the date, time, and location of the meeting, attendees, agenda items, a summary of discussions, decisions made, and any motions passed along with the names of those who made and seconded them.
What is the purpose of Meeting Minutes/Motions?
The purpose of meeting minutes is to create an official record of what occurred during the meeting, ensuring accountability, transparency, and providing a reference for future meetings.
What information must be reported on Meeting Minutes/Motions?
Meeting minutes should report the date and time of the meeting, names of attendees, agenda items discussed, decisions made, motions proposed and their outcomes, and any action items assigned.
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