Get the free Meeting Minutes/Motions - rockyhillct

This document records the minutes and motions from the Open Space and Conservation Commission meeting held on October 13, 2010, in compliance with Connecticut General Statutes.

How to fill out meeting minutesmotions - rockyhillct

How to fill out Meeting Minutes/Motions

1. Start with the meeting date, time, and location.
2. List the attendees and absentees.
3. Write down the agenda items in the order they were discussed.
4. For each agenda item, summarize the discussion points.
5. Record any decisions made and actions assigned, including deadlines.
6. Include any motions made and the results of the voting.
7. Conclude with the next meeting date or any follow-up actions.
8. Review and edit the minutes before finalizing.

Who needs Meeting Minutes/Motions?

1. Meeting organizers to keep track of discussions and decisions.
2. Participants to recall discussions and reference decisions.
3. Executives and management for accountability and transparency.
4. Stakeholders who were unable to attend to stay informed.
5. Legal or compliance teams for documentation and records.

People Also Ask about

How to word motions in meeting minutes?

How do you write a motion for minutes of a meeting? To write a motion for minutes of a meeting, use the following format: Main motion: Moved by [name]. The motion [carried or failed] with [number] in favour and [number] against by a ballot vote.

How do you word a motion for a meeting?

Common Language Used During a Meeting Motion “I move that we [action]…” “I propose that we [action]…” “I make a motion to [action]…” “I move to approve/reject [proposal]…”

Should motions appear in minutes?

The body portion of the minutes needs to include this info: All main motions (except ones that are withdrawn), along with the name of the member making the motion (but not the name of the person who seconded the motion). Motions bringing a question again before the body (except for ones that are withdrawn).

What is an example of a motion in a meeting?

A motion is the topic under discussion (e.g., “I move that we add a coffee break to this meeting”). After being recognized by the president of the board, any member can introduce a motion when no other motion is on the table. A motion requires a second to be considered.

What is a motion in minutes?

A motion is a formal proposal put to a group for a decision by vote in a meeting. Meetings that use Robert's Rules of Order or another parliamentary process make official decisions using motions. The outcome of a motion gets recorded as an official decision in the meeting minutes.

How to document a motion in meeting minutes?

For motions, include the exact wording of the statement, and the name of the person making the motion. Some organizations might require the name of the person seconding the motion, as well. Bowie adds that if the motion is not worded properly, it's up to the chair to help the member modify the wording.

How to write minutes of meeting in English?

What To Include In Meeting Minutes The meeting agenda. First and last names of attendees. The date and time of the meeting. Any formal announcements and/or important decisions made. Details of attendance, including who joined late or left early. Projects assigned, who is responsible for them and the deadlines.

For pdfFiller’s FAQs

What is Meeting Minutes/Motions?

Meeting minutes are the official written record of a meeting, summarizing discussions, decisions made, and actions to be taken. Motions are formal proposals put forward during a meeting for discussion and decision.

Who is required to file Meeting Minutes/Motions?

Typically, the person designated as the secretary or designated meeting recorder is required to file meeting minutes and motions. This may vary depending on the organization’s rules or bylaws.

How to fill out Meeting Minutes/Motions?

To fill out meeting minutes, start with the meeting date, time, and location. Include a list of attendees, record the agenda items discussed, summarize key points, decisions made, and any motions proposed along with their outcomes. Finally, note the date of the next meeting.

What is the purpose of Meeting Minutes/Motions?

The purpose of meeting minutes is to provide an official record of what transpired during the meeting, ensuring accountability, clarity, and a reference for future actions. Motions help track decisions made and the rationale behind them.

What information must be reported on Meeting Minutes/Motions?

Meeting minutes must report the meeting date, time, location, list of attendees, approval of previous minutes, agenda items discussed, summaries of discussions, decisions made, motions proposed with results, and the next meeting's date.