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REQUEST FOR QUOTATION AHEAD UNIVERSITY 955 OLIVER ROAD THUNDER BAY, ONTARIO CANADA P7B 5E1 RFQ # LU12039 Monthly Fire Alarm and Emergency Lighting Systems Maintenance May 1, 2013, April 30, 2015,
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How to fill out request for quotation
How to fill out a request for quotation:
01
Begin by gathering all the necessary details and specifications for the product or service you require. This may include quantities, dimensions, materials, and any specific features or requirements.
02
Next, identify potential suppliers or vendors who can provide the desired product or service. Research their capabilities, reputation, and pricing to ensure they align with your needs.
03
Prepare the request for quotation document, which typically includes a description of your requirements, any technical specifications, and a requested delivery date. It may also include any terms and conditions or specific instructions to the suppliers.
04
Send the request for quotation to the selected suppliers via email or through an online procurement system. Make sure to provide them with sufficient time to respond, considering their internal processes and any lead times required for manufacturing or sourcing.
05
Await responses from the suppliers. Evaluate their quotations based on factors such as pricing, quality, delivery timeframes, and any additional services offered. It is crucial to carefully review each proposal to ensure it meets all your requirements.
06
If needed, engage in negotiations with the suppliers to refine the terms and conditions, pricing, or any other aspects that require further discussion.
07
Once you have reviewed all the quotations and negotiated with the suppliers, select the one that best meets your needs. Notify the chosen supplier and confirm the details of the agreement, including the purchase order, terms of payment, and any specific delivery instructions.
08
Finally, keep proper documentation of the entire quotation process, including all communication with suppliers, in case it is required for future reference or auditing purposes.
Who needs a request for quotation?
A request for quotation is typically needed by organizations or individuals who are seeking to purchase goods or services from external suppliers. This can include businesses of all sizes, government entities, nonprofit organizations, and even individuals who require specialized products. By submitting a request for quotation, they can gather pricing information, compare proposals, and select the most suitable supplier to fulfill their requirements.
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What is request for quotation?
Request for Quotation (RFQ) is a document used in procurement to solicit competitive bids from potential suppliers for the purchase of goods or services.
Who is required to file request for quotation?
Typically, procurement or purchasing department within an organization is responsible for filing request for quotation.
How to fill out request for quotation?
To fill out a request for quotation, one must provide detailed information about the goods or services required, quantity needed, delivery requirements, evaluation criteria, and any other relevant terms and conditions.
What is the purpose of request for quotation?
The purpose of request for quotation is to gather competitive bids from potential suppliers in order to compare pricing, quality, and terms before making a purchasing decision.
What information must be reported on request for quotation?
Information such as description of goods or services needed, quantity, delivery requirements, evaluation criteria, terms and conditions, and any other pertinent details must be reported on request for quotation.
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