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NOTICE OF AGM AND PROXY FORM 191 Afrocentric Investment Corporation Limited (Incorporated in the Republic of South Africa) (Registration number: 1988×000570/06) USE Share code: ACT ISIN Number: ZAE

How to fill out notice of agm and

How to fill out notice of AGM:

1. Start by addressing the notice: Begin by stating the official name of the organization or company, followed by "Notice of Annual General Meeting (AGM)", and the date of the meeting.
2. Include the purpose of the meeting: Clearly state the purpose of the AGM, which could include presenting financial reports, electing directors, approving budgets, or discussing any other relevant matters. Be specific and concise.
3. Outline the date, time, and venue: Provide the exact date, start time, and location where the AGM will take place. It's helpful to include any additional instructions or directions to the venue if necessary.
4. Include the agenda: List the topics or issues that will be discussed during the meeting. This could be the order of business, including items like opening remarks, reports, elections, resolutions, or any other items to be addressed. Prioritize the agenda points accordingly.
5. Highlight any prerequisites or requirements: If there are any requirements for attendance or voting, such as membership status or registration, make sure to include them in the notice. Provide detailed instructions on how attendees can fulfill these prerequisites.
6. Mention proxy voting: If members are allowed to appoint a proxy to vote on their behalf, provide the necessary information and instructions for appointing a proxy. Clearly state the deadline for submitting proxy forms and any rules associated with proxy voting.
7. Add contact information: Include the contact details of the person or department responsible for handling any queries or RSVPs related to the meeting. Include a name, phone number, email address, and any other relevant information.

Who needs notice of AGM:

1. Shareholders or members: All shareholders or members of a company or organization are typically required to receive a notice of AGM. This gives them the opportunity to attend the meeting, participate in decision-making processes, and exercise their rights as stakeholders.
2. Board of Directors: The board of directors needs to be informed and provided with a notice of AGM. They can review the agenda, prepare relevant reports, and ensure they are present to fulfill their duties and responsibilities during the meeting.
3. Regulators and governing bodies: Depending on the jurisdiction and the nature of the business, certain regulators or government agencies may require a notice of AGM to be submitted to them as part of compliance or reporting obligations. It is essential to check the specific requirements applicable to the organization.

In conclusion, filling out a notice of AGM involves providing details about the meeting, outlining the agenda, mentioning any prerequisites or requirements, and including contact information. All shareholders or members, the board of directors, and relevant regulators typically need to receive a notice of AGM.

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What is notice of agm and?

Notice of AGM stands for Notice of Annual General Meeting. It is a formal communication sent to shareholders informing them about the date, time, and location of the upcoming annual general meeting.

Who is required to file notice of agm and?

The company's board of directors is responsible for filing the Notice of AGM.

How to fill out notice of agm and?

The Notice of AGM should include information about the meeting such as date, time, location, agenda items, and any resolutions to be voted on. It should be sent to shareholders within a specified time frame before the meeting.

What is the purpose of notice of agm and?

The purpose of the Notice of AGM is to inform shareholders about the upcoming annual general meeting and provide them with the necessary information to participate in the meeting.

What information must be reported on notice of agm and?

The Notice of AGM must include details about the meeting such as date, time, location, agenda items, resolutions to be voted on, and any other relevant information.