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TOWN OF COLLINGWOOD SPECIAL MEETING OF COUNCIL AGENDA September 21, 2009 “Inspire confidence, wonder and a sense of possibility deliver today's services and realize tomorrows promise. “ A Special

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How to fill out special meeting of council

How to fill out special meeting of council:

01

You will need to gather all the necessary documents and information related to the meeting, such as agendas, minutes from previous meetings, and any relevant reports or documents.

02

Determine the purpose of the special meeting and create a clear and concise agenda that outlines the topics to be discussed and any actions to be taken.

03

Notify all members of the council about the special meeting well in advance, providing them with the agenda and any supporting documents. Consider using email, official notifications, or other methods of communication.

04

Make sure to reserve a suitable location for the meeting, ensuring that it is accessible to all members and provides enough space for everyone.

05

Prepare all necessary equipment and materials for the meeting, such as projectors, microphones, notebooks, and pens. Ensure that they are in working order before the meeting begins.

06

Arrive early to set up the meeting space and ensure that everything is in order. Check the seating arrangement, audiovisual equipment, and any additional arrangements that may be required.

07

Start the meeting on time and follow the agenda carefully. Assign a person to take minutes or record the discussions to create an accurate record of the meeting.

08

Encourage active participation from all council members by allowing them to express their opinions, ask questions, and provide feedback on the matters discussed.

09

Take note of any decisions made during the meeting, including any actions assigned to specific individuals or committees. Record these decisions in the minutes and distribute them to all relevant parties after the meeting.

10

Follow up on any action items assigned during the meeting and ensure that they are completed within the specified timeframe.

11

Finally, evaluate the effectiveness of the special meeting and gather feedback from council members to improve future meetings.

Who needs a special meeting of council:

01

Local government entities that require the involvement of elected council members, such as city councils, county boards, or town councils.

02

Organizations or associations that have a governing body or council responsible for decision-making and policy-setting.

03

Special interest groups or committees that need to convene to discuss specific issues or make important decisions.

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What is special meeting of council?

A special meeting of council is a meeting that is called outside of the regular schedule to address specific issues or emergencies.

Who is required to file special meeting of council?

The council or governing body of an organization is typically required to file a special meeting of council.

How to fill out special meeting of council?

Special meeting of council forms can usually be filled out online or submitted in person to the relevant department.

What is the purpose of special meeting of council?

The purpose of a special meeting of council is to address urgent matters that cannot wait until the next regular meeting.

What information must be reported on special meeting of council?

Information such as the date, time, location, agenda items, and any relevant background information must be reported on a special meeting of council.

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