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VACCINE ARRIVAL REPORT (VAR)1 This report is to be filled in by authorized staff, ratified by the Store Manager or the EPI Manager, and forwarded to the procurement agency within three days of vaccine

How to fill out vaccine arrival report form

How to fill out vaccine arrival report?

1. Begin by gathering all the necessary information related to the vaccine arrival, such as the date and time of arrival, the quantity of vaccines received, and any additional details required by your organization or relevant authorities.
2. Fill in the basic details of the report, including the name of the organization or facility receiving the vaccines, the contact information, and any reference numbers or identifiers that may be required.
3. Clearly indicate the date and time of vaccine arrival, as this information is crucial for record-keeping and tracking purposes.
4. Specify the type of vaccines received, including the brand, batch numbers, and any other relevant product details. This will help in accurately identifying and managing the inventory.
5. Record the quantity of vaccines received. It is important to note the exact number of vials, doses, or units you have received to ensure proper distribution and utilization.
6. If applicable, mention any additional items or supplies received along with the vaccines, such as syringes, diluents, or packaging materials.
7. Provide details about the source of the vaccines, such as the manufacturer or supplier, as this information may be required for quality control or accountability purposes.
8. If necessary, document any specific storage or handling instructions for the received vaccines to ensure their efficacy and integrity.
9. Finally, sign and date the vaccine arrival report to certify its accuracy and completion.

Who needs vaccine arrival report?

1. Healthcare facilities: Hospitals, clinics, and various healthcare institutions need the vaccine arrival report to maintain accurate records of vaccine inventory and ensure proper distribution to healthcare professionals.
2. Government agencies: Health departments and regulatory authorities require vaccine arrival reports to monitor the distribution and utilization of vaccines and ensure compliance with regulatory guidelines.
3. Vaccine manufacturers and suppliers: For accountability and supply chain management, vaccine manufacturers and suppliers may request or require a vaccine arrival report to track the delivery of their vaccines to different facilities or regions.

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What is vaccine arrival report?

A vaccine arrival report is a document that records the arrival of vaccines at a designated location, detailing information about the shipment, including quantities, types of vaccines, and conditions upon arrival.

Who is required to file vaccine arrival report?

Typically, healthcare facilities, distributors, or organizations that receive vaccine shipments are required to file a vaccine arrival report to ensure proper tracking and accountability.

How to fill out vaccine arrival report?

To fill out a vaccine arrival report, one must provide detailed information including the date of arrival, type of vaccines received, lot numbers, quantities, storage conditions, and any discrepancies noted upon receipt.

What is the purpose of vaccine arrival report?

The purpose of a vaccine arrival report is to ensure accurate documentation of vaccine inventory, maintain cold chain integrity, facilitate tracking for public health purposes, and ensure compliance with safety regulations.

What information must be reported on vaccine arrival report?

The information that must be reported includes shipment date, vaccine type, lot numbers, quantities received, any temperature excursions, and verification of the condition of the vaccines upon arrival.