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UNION PACIFIC RAILROAD ELECTRONIC HOURS OF SERVICE REPORTING GUIDE FOR TRANSPORTATION EMPLOYEES Your KEY to proper Hours of Duty Reporting Rev. 07×16/09 PB22265 TABLE OF CONTENTS INTRODUCTION .....................................................................................................................................................................
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How to fill out electronic hours of service
How to fill out electronic hours of service:
01
Start by obtaining the necessary electronic hours of service (EHS) log or app that is compliant with the regulations set forth by the Federal Motor Carrier Safety Administration (FMCSA).
02
Familiarize yourself with the specific requirements and rules regarding electronic logging, such as the duty status options, driving limits, and mandatory breaks.
03
Ensure your EHS device is properly installed and functioning correctly. This may involve connecting it to the vehicle's engine control module (ECM) and ensuring that it accurately records data.
04
Provide accurate and up-to-date personal information, such as your name, carrier information, and driver's license number, as required by the EHS application.
05
Before each trip, verify that your EHS device is capturing the necessary data, including start and end times, distance driven, and any intermediate stops made during the journey.
06
Log any changes in duty status accurately and promptly, ensuring that you properly record all off-duty, sleeper berth, driving, and on-duty but not driving time.
07
If you encounter any technical issues with your EHS device, promptly report them to your carrier or the appropriate technical support to ensure accurate recording of hours of service.
08
Periodically review your electronic logs to ensure compliance and rectify any errors, such as missing or duplicated entries, to maintain accurate records of your hours of service.
Who needs electronic hours of service?
01
Commercial motor vehicle (CMV) drivers who are required to keep records of their hours of service are mandated by federal law to use electronic hours of service.
02
The FMCSA's Electronic Logging Device (ELD) rule applies to CMV drivers who are currently required to complete a Record of Duty Status (RODS) under the hours of service regulations.
03
In general, drivers who operate vehicles that weigh over 10,000 pounds, transport hazardous materials, or are involved in interstate commerce are subject to the electronic hours of service regulations.
04
Exceptions to the electronic logging mandate include drivers who operate under the short-haul exemption, drive vehicles manufactured before the model year 2000, or use paper logbooks for eight or fewer days during any 30-day period.
Overall, the electronic hours of service are required for certain commercial drivers and must be filled out accurately and diligently to comply with federal regulations and ensure road safety.
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