Get the free MINUTES FOR ORDINARY COUNCIL MEETING - Walgett Shire Council - walgett nsw gov

MINUTES FOR ORDINARY COUNCIL MEETING 10th February 2015 ADOPTED: Don Rams land GENERAL MANAGER MINUTES OF THE ORDINARY MEETING OF THE WALLET SHIRE COUNCIL HELD AT THE WALLET SHIRE COUNCIL CHAMBERS

How to fill out minutes for ordinary council

How to fill out minutes for ordinary council:

1. Start by including the basic details: Begin the minutes by stating the name of the organization or council, the date and time of the meeting, and the location where it took place. This is important for record-keeping purposes and helps identify the specific meeting being documented.
2. Note attendance: List the names of all the members and important individuals present at the meeting. This includes council members, staff, guests, and any other relevant participants. It's crucial to accurately record who attended the meeting for future reference.
3. Record the agenda items: Outline the main topics discussed during the council meeting. Note the agenda item number or title followed by a summary of the discussion, decisions made, and any action points assigned. Be concise and focus on key points to ensure clarity for future reference.
4. Be objective and unbiased: Remember to maintain impartiality when documenting the minutes. Stick to the facts and avoid personal opinions or biases. Use clear language and keep the style and tone formal, maintaining a professional demeanor throughout.
5. Include any motions or resolutions: If any formal motions were presented and voted upon during the meeting, record them accurately. Note the name of the member who proposed the motion, the seconding member, and promptly document the outcome of the vote and any action to be taken.
6. Capture key decisions and action items: Document the decisions made during the meeting, including any agreed-upon courses of action. This may include assigning responsibilities, setting deadlines, or designating follow-up tasks. Ensure that each action item is clear and assign individuals responsible for their completion.
7. Preserve confidentiality: Respect any sensitive or confidential information shared during the meeting by avoiding unnecessary details or discussions in the minutes. Stick to the main points without compromising privacy.

Who needs minutes for ordinary council?

1. Council Members: The minutes are essential for council members to review and reflect on the discussions and decisions made during the meeting. They serve as a reliable record of their own actions and responsibilities.
2. Staff Members: The council's staff members, such as secretaries or administrative assistants, rely on the minutes to accurately document the proceedings. These minutes can serve as a reference point for future tasks or a source of information when necessary.
3. Legal Requirements: In some jurisdictions, it may be a legal requirement for the council to keep detailed minutes of their meetings. These minutes may need to be submitted to higher authorities or be accessible for public scrutiny. They play a crucial role in ensuring transparency and accountability.
4. Public Access: The minutes of ordinary council meetings can be made available to the public. This allows citizens, journalists, or interested stakeholders to review the discussions and decisions made during the meeting. Public access to minutes promotes transparency and fosters trust in the council's decision-making process.

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What is minutes for ordinary council?

Minutes for ordinary council are the official record of the discussions, decisions, and actions taken at a meeting of the council.

Who is required to file minutes for ordinary council?

The person responsible for taking the minutes, often the secretary or designated note-taker, is required to file minutes for the ordinary council.

How to fill out minutes for ordinary council?

Minutes for ordinary council should include the date, time, location of the meeting, a list of attendees, agenda items, discussions, decisions made, and any action items. They should be accurate and impartial.

What is the purpose of minutes for ordinary council?

The purpose of minutes for ordinary council is to provide a record of what took place at the meeting, ensure transparency and accountability, and serve as a reference for future meetings.

What information must be reported on minutes for ordinary council?

Minutes for ordinary council must include the date, time, location of the meeting, a list of attendees, agenda items, discussions, decisions made, and any action items.