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Salt Lake Community College Purchasing Services SOLE SOURCE REQUEST Note: This Word document is designed to allow the requestor to complete each section with as much information as appropriate to

How to fill out sole source request form

How to fill out sole source request form?

1. Start by obtaining a copy of the sole source request form from the appropriate source, such as your organization's procurement department or website.
2. Fill out the basic information section of the form, including your name, contact information, and any relevant department or organization details.
3. Provide a clear and concise description of the product or service for which you are requesting sole source procurement. Explain why this specific item is necessary and why it is not feasible to obtain it from alternative sources.
4. If applicable, provide any supporting documentation or evidence that validates the need for sole source procurement. This could include technical specifications, certifications, or any other relevant information.
5. Include the estimated cost of the product or service, as well as any relevant budget information. Be sure to justify the cost and explain how it fits within your organization's financial constraints.
6. If required, seek approval and signatures from the appropriate individuals within your organization. This may include department heads, procurement managers, or other decision-makers.
7. Double-check your completed form for any errors or omissions before submitting it. Make sure all sections are properly filled out and that all necessary attachments or supporting documents are included.
8. Submit the filled-out form to the designated department or individual responsible for processing sole source requests. Follow any additional instructions provided by your organization regarding submission procedures.

Who needs sole source request form?

1. Organizations or departments that require a specific product or service that is only available from one single source may need to fill out a sole source request form.
2. Entities that cannot obtain the desired product or service from alternative sources due to technical specifications, compatibility, or contractual obligations may also require a sole source request form.
3. Procurement departments or individuals responsible for reviewing and approving sole source requests within an organization typically need access to sole source request forms. It ensures that the necessary information is provided for proper evaluation and decision-making.

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What is sole source request form?

The sole source request form is a document used to request approval for a procurement that can only be fulfilled by a specific supplier or vendor. It is used when there is no competition or alternative options available.

Who is required to file sole source request form?

Any individual or organization that needs to make a non-competitive purchase and believes that there is only one qualified supplier or vendor capable of fulfilling the requirement must file a sole source request form.

How to fill out sole source request form?

To fill out a sole source request form, you need to provide details about the specific procurement, including the reason for the sole source request, the supplier or vendor's qualifications, and any supporting documentation. The form may also require information about the budget and funding source.

What is the purpose of sole source request form?

The purpose of the sole source request form is to justify and document the need for a non-competitive procurement. It ensures transparency and accountability in the purchasing process by demonstrating that there are valid reasons for not seeking competitive bids or proposals.

What information must be reported on sole source request form?

The sole source request form typically requires information such as the description and quantity of the required goods or services, the estimated cost, the supplier or vendor's qualifications, and any justifications for the non-competitive procurement.