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2012 TRAVEL REQUEST AND AUTHORIZATION DEPARTMENT OF DESIGN, HOUSING, AND APPAREL This form needs to be submitted prior to travel. For reimbursement purposes, complete the Employee Expense Worksheet

How to fill out travel request and authorization

How to fill out travel request and authorization:

1. Begin by filling out your personal information, including your full name, job title, department, and contact information. Make sure to include any relevant employee or identification numbers.
2. Specify the purpose of your travel. This could be a business meeting, conference, training, or any other work-related activity that requires you to leave your usual place of work.
3. Indicate the destination(s) of your travel. Provide the name of the city, state, and country, if applicable. If you have multiple destinations, clearly mention each one.
4. Include the dates of your travel. Be specific about the start and end dates, as well as any additional days for travel or accommodation.
5. Estimate the total expenses for your trip. This includes transportation costs, accommodation, meals, and any other expenses directly related to your travel. If there are any pre-approved expenses, mention them separately.
6. If you require any special accommodations, such as a specific type of transportation or hotel preferences, make sure to mention them in the appropriate section.
7. Provide a detailed explanation of the benefits or outcomes that will result from your travel. This could be a summary of the expected objectives, knowledge gained, or any other relevant information that justifies the need for your travel.
8. Obtain the necessary approvals from your supervisor or manager. Make sure they review and sign the travel request and authorization form.
9. Keep a copy of the completed form for your records and submit the original to the appropriate department or person responsible for processing travel requests.

Who needs travel request and authorization:

1. Employees who need to travel for work-related purposes, such as attending meetings, conferences, training sessions, or site visits, usually require travel request and authorization.
2. Contractors or consultants who are engaged in specific projects or assignments may also need to submit a travel request and obtain authorization before engaging in any travel-related activities.
3. In some organizations, even executives or senior management personnel may be required to follow the same process and seek approval for their travel plans, as a means of ensuring transparency and accountability.

Remember, the specific policies and procedures regarding travel request and authorization may vary between organizations. It is important to familiarize yourself with your company's guidelines and follow them accordingly.

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What is travel request and authorization?

Travel request and authorization is a formal process by which an individual requests permission to travel for business purposes and receives approval from their organization.

Who is required to file travel request and authorization?

Employees who are planning to travel for business purposes are required to file a travel request and authorization.

How to fill out travel request and authorization?

Employees must fill out a designated form provided by their organization, which includes information such as travel dates, destination, reason for travel, estimated expenses, and approval signatures.

What is the purpose of travel request and authorization?

The purpose of travel request and authorization is to ensure that business travel is necessary, approved, and aligned with the organization's policies and budget.

What information must be reported on travel request and authorization?

Information such as travel dates, destination, reason for travel, estimated expenses, and approval signatures must be reported on a travel request and authorization form.