Get the free Approved Mileage Chart - SWS Mountain Guides

SAS Mountain Guides P.O. Box 988 Mt. Shasta, Ca. 96067 mail swsmtns.com www.swsmountainguides.com Phone: 888.797.6867 / Fax: 877.797.6867 Approved Mileage Chart This mileage chart is based on trips

How to fill out approved mileage chart

How to fill out an approved mileage chart:

1. Start by obtaining a copy of the approved mileage chart form. This form is typically provided by your employer or organization.
2. Begin by carefully reading the instructions provided on the form. Familiarize yourself with the requirements and guidelines for filling out the chart.
3. Fill in your personal information accurately. This may include your name, job title, employee ID, department, and any other relevant details requested on the form.
4. Record the date of each business trip you have taken. This could be the date the trip began or the date you returned, depending on the specific instructions.
5. Specify the purpose of each trip. This could include meetings, site visits, conferences, client visits, or any other relevant information related to the nature of the trip.
6. Note the starting point and destination of each trip. Include the street address, city, and state to provide the necessary details for calculating mileage.
7. Record the total number of miles traveled for each trip. This can typically be calculated using a GPS device, online mapping tool, or the odometer in your vehicle.
8. Calculate the total mileage for each trip and place this figure in the designated field on the form.
9. If required, indicate any additional expenses incurred during the trip that may be eligible for reimbursement, such as tolls or parking fees. Follow the instructions provided on the form for reporting these expenses.
10. Review the completed chart for accuracy and ensure all necessary information has been filled in correctly.

Who needs an approved mileage chart?

1. Employees who are required to travel for business purposes often need to fill out an approved mileage chart. This can include sales representatives, delivery drivers, field technicians, and professionals who frequently attend meetings or conferences.
2. Self-employed individuals who use their vehicle for work-related purposes may also need to maintain an approved mileage chart for tax or reimbursement purposes.
3. Organizations and businesses may require employees to fill out approved mileage charts as part of their expense tracking and reimbursement processes. This ensures accurate reporting and accountability for travel-related expenses.

For pdfFiller’s FAQs

What is approved mileage chart?

The approved mileage chart is a document used to report the number of miles driven for business purposes in order to calculate reimbursement or tax deductions.

Who is required to file approved mileage chart?

Employees or contractors who use their personal vehicles for business purposes are usually required to file an approved mileage chart.

How to fill out approved mileage chart?

The approved mileage chart typically requires the driver to record the date, starting location, ending location, purpose of the trip, and total miles driven.

What is the purpose of approved mileage chart?

The purpose of the approved mileage chart is to accurately track and report business-related vehicle expenses for reimbursement or tax purposes.

What information must be reported on approved mileage chart?

The approved mileage chart must include details such as date of trip, starting location, ending location, purpose of trip, and total miles driven.

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