Get the free Circuit Elder Travel/Expense Voucher - The Southwest District of ... - swdist arumc

Circuited ChargeConference Travel×ExpenseVoucher ArkansasConference, TheUnitedMethodistChurch P.O. Box3611 Little Rock,AR722033611 Telephone:(501×3248020Fax:(501×3248043 Email:finance arum.org

How to fill out circuit elder travelexpense voucher

How to fill out a circuit elder travel expense voucher:

1. Download the circuit elder travel expense voucher form from the official website or obtain a physical copy from your local circuit office.
2. Begin by carefully reading the instructions provided on the form. Familiarize yourself with the requirements and guidelines for filling out the voucher.
3. Fill in your personal information, including your full name, contact details, and circuit affiliation. Make sure to provide accurate and up-to-date information.
4. Indicate the purpose of your travel by specifying the date and purpose of each trip. This could include circuit visits, meetings, or any other authorized activities.
5. Enter the departure and return dates for each trip. Include details of the cities or locations visited during the travel period.
6. Provide a detailed breakdown of the expenses incurred during the trip. This can include transportation costs, accommodation expenses, meals, and any other relevant expenses. Ensure that you keep all supporting receipts and documents for verification purposes.
7. Compute the total amount spent for each category of expenses and enter them accordingly in the designated fields. Double-check your calculations to avoid any errors.
8. If you are seeking reimbursement for cash advances or any personal funds used during the trip, include this information in the appropriate section of the voucher. Attach any necessary documentation to support the claim.
9. Review the completed voucher form to ensure that all required fields have been accurately filled in. Check for any missing information or mistakes before submitting the form.
10. Sign and date the completed voucher. Make a copy of the filled out form for your records before submitting it to the relevant authority or department responsible for processing travel expense vouchers.

Who needs a circuit elder travel expense voucher?

Circuit elder travel expense vouchers may be needed by:

1. Circuit elders who are responsible for overseeing and visiting different congregations within a particular circuit.
2. Circuit overseers who provide guidance and support to congregations in a larger geographical area.
3. Other authorized individuals who are required to travel on behalf of their circuit or organization.

These vouchers help track and document the expenses incurred during official travel, ensuring accountability and facilitating reimbursement where applicable. They serve as a vital tool for financial management and reporting within the circuit structure.

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