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Sending PHI via Email: HIPAA Requirement
After much discussion with the NARC Guardianship Committee and staff at the NARC State Office, we must adhere to the
following when it comes to transmitting
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How to fill out sending phi via e-mail
How to fill out sending PHI via e-mail:
01
Encrypt the email: Ensure that the email is encrypted to protect the privacy and security of the PHI (Protected Health Information). This can be done using encryption software or secure email services.
02
Use secure transfer methods: Instead of sending PHI as an attachment, it is recommended to use secure transfer methods such as secure FTP or file sharing services with password protection. This adds an extra layer of security to the information being sent.
03
Include necessary details: Make sure to include all relevant details such as the patient's name, medical record number, and any other specific information related to the PHI. This can help in identifying and processing the information accurately.
04
Review before sending: Double-check the email content for any errors or missing information before sending it out. It is essential to ensure that the PHI being sent is accurate and complete.
05
Obtain written consent: Before sending any PHI via email, it is advisable to obtain written consent from the patient or a legal guardian. This demonstrates that the patient is aware and has given permission for their PHI to be sent through email.
Who needs sending PHI via e-mail:
01
Healthcare professionals: Doctors, nurses, and other healthcare professionals may need to send PHI via email for various reasons such as sharing patient information with specialists or providing medical updates to their team members.
02
Healthcare administrators: Administrators may need to send PHI via email for tasks such as scheduling appointments, discussing billing and insurance matters, or sharing important administrative information related to patient care.
03
Patients: In certain cases, patients may need to send PHI via email, especially when communicating with their healthcare providers or seeking second opinions from other specialists. It is important for patients to follow the necessary guidelines and protocols to ensure the security of their PHI when sending it through email.
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