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KURINGGAI COUNCIL Minute Page MINUTES OF ORDINARY MEETING OF COUNCIL HELD ON TUESDAY, 27 AUGUST 2013 Contents Present: The Mayor, Councillor E Malice (Chairperson) (Conagra Ward) Councillor J Wettest

How to fill out minutes of ordinary meeting

How to fill out minutes of an ordinary meeting:

1. Start by documenting the date, time, and location of the meeting at the top of the minutes.
2. Include a list of attendees, noting their names and roles within the meeting.
3. Begin the minutes with a brief summary of the meeting's objectives or agenda items.
4. Document the main points of discussion for each agenda item, highlighting any important decisions or action items.
5. Keep the minutes concise and straightforward, using bullet points or subheadings for clarity.
6. Include any resolutions, motions, or voting outcomes that occurred during the meeting.
7. If there are any assigned tasks or follow-up actions, record them with the responsible person's name and deadline.
8. Conclude the minutes by summarizing the key takeaways or decisions made during the meeting.
9. Distribute the minutes to all attendees and any additional relevant parties.

Who needs minutes of an ordinary meeting?

1. Organizations and businesses: Minutes serve as an official record of discussions, decisions, and actions taken during meetings. They provide a reference for future meetings and ensure accountability.
2. Board of Directors or shareholders: Minutes are crucial for legal compliance and transparency, particularly when major decisions or changes are made within the organization.
3. Meeting participants: Minutes can serve as a personal record of discussions and decisions made, helping participants recall important information or follow-up on assigned tasks.

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What is minutes of ordinary meeting?

Minutes of an ordinary meeting are a written record of the discussions, decisions, and actions taken during a regular meeting of an organization or group.

Who is required to file minutes of ordinary meeting?

The person responsible for filing the minutes of an ordinary meeting is usually the secretary or someone designated by the organization's bylaws or internal rules.

How to fill out minutes of ordinary meeting?

To fill out the minutes of an ordinary meeting, the secretary or designated person should include the date, time, location of the meeting, list of attendees, agenda items, summary of discussions, decisions made, and any action items or follow-up tasks assigned.

What is the purpose of minutes of ordinary meeting?

The purpose of minutes of an ordinary meeting is to provide an official record of what occurred during the meeting, document decisions made, and serve as a reference for future discussions or actions.

What information must be reported on minutes of ordinary meeting?

The minutes of an ordinary meeting should include details such as the date, time, and location of the meeting, a list of attendees, a summary of discussions and decisions made, any voting outcomes, and any action items or follow-up tasks assigned.