Get the free Annual General Meeting Proxy Form - The Hongkong and

(Incorporated in Hong Kong with limited liability) (Stock Code: 45) Annual General Meeting Proxy Form I×We (Note 1) of (Note 2) being the registered shareholder’s) of shares of HK×0.50 each in

How to fill out annual general meeting proxy

How to fill out annual general meeting proxy:

1. Obtain the official proxy form. This form is usually provided by the company or organization that is holding the annual general meeting. It can usually be found on their website or can be requested by contacting them directly.
2. Fill in your personal information. The proxy form will typically require you to provide your name, address, and contact information. Make sure to double-check the accuracy of this information before submitting the form.
3. Indicate the meeting you are authorizing the proxy for. The form will ask you to specify the date and time of the annual general meeting that you are appointing a proxy for. This ensures that your proxy vote is counted for the correct meeting.
4. Choose your proxy holder. You will need to designate a person or entity to act as your proxy at the annual general meeting. This can be someone you trust, such as a family member or a friend, or it can be a professional entity that specializes in proxy services. Make sure to provide their name and contact information accurately on the form.
5. Specify your voting instructions. The proxy form will typically ask you to indicate how you want your proxy to vote on various resolutions or matters that will be discussed at the meeting. You may have the option to vote in favor, against, or abstain on each item. Carefully review the agenda or the meeting materials to make informed decisions on how you want your proxy to vote.
6. Sign and date the proxy form. Once you have completed all the necessary sections of the proxy form, make sure to sign and date it. Some proxy forms may also require a witness or notary public to validate the signature.
7. Submit the proxy form. Follow the instructions provided on the form to submit it to the company or organization holding the annual general meeting. This may involve mailing it, scanning and emailing it, or submitting it online through a secure portal.

Who needs annual general meeting proxy:

1. Shareholders who are unable to attend the annual general meeting in person.
2. Shareholders who want their vote to be represented even if they cannot personally attend.
3. Shareholders who trust a designated proxy holder to make decisions on their behalf.
4. Shareholders who want to ensure their interests are represented and their voting rights are exercised, regardless of their physical presence.

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What is annual general meeting proxy?

Annual general meeting proxy is a document that allows a shareholder to appoint a representative to vote on their behalf at an annual general meeting of a company.

Who is required to file annual general meeting proxy?

Shareholders who are unable to attend an annual general meeting in person are typically required to file an annual general meeting proxy.

How to fill out annual general meeting proxy?

To fill out an annual general meeting proxy, a shareholder must provide their name, the name of their chosen representative, and specific instructions on how to vote on their behalf.

What is the purpose of annual general meeting proxy?

The purpose of an annual general meeting proxy is to ensure that shareholders who are unable to attend a meeting can still have their votes counted.

What information must be reported on annual general meeting proxy?

The annual general meeting proxy typically requires information such as the shareholder's name, the name of the representative, and their voting instructions.