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CITY COUNCIL AGENDA NOTICE OF REGULAR MEETING Tuesday, June 16, 2015 7:00 p.m. City Hall Council Chamber Daniel P. Moore Community Center Complex 1900 Billy G. Webb Drive Portland, Texas A. PROCEDURAL
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How to fill out a city council agenda:

01
Start by identifying the meeting date and time, as well as the location where the city council meeting will be held.
02
Include a section for "Call to Order," which signifies the official start of the meeting and the presence of a quorum.
03
Allocate time for "Public Comment," where members of the public can voice their concerns or opinions on matters not included on the agenda.
04
Create a section for "Approval of Minutes," where previous meeting minutes are reviewed and approved by the council members.
05
Include a portion for "Reports and Presentations," where city officials, departments, or outside organizations can present updates or information to the council.
06
Designate time for "Old Business," which refers to any pending or unfinished items from previous meetings that require further discussion or decision-making.
07
Create a section for "New Business," where any new proposals, resolutions, or ordinances are presented and discussed.
08
Set aside time for "Council Member Comments" to provide an opportunity for each council member to express their thoughts or announcements.
09
Add a slot for "Staff Reports," where city staff members can present updates, information, or recommendations on various city-related matters.
10
Allocate time for "Adjournment" to formally conclude the meeting.

Who needs a city council agenda:

01
City council members require a city council agenda to be aware of the meeting schedule, topics to be discussed, and to come prepared with any necessary information or documents.
02
City staff members, such as department heads or administrators, need a city council agenda to prepare reports, presentations, or recommendations for the council.
03
Members of the public may also benefit from a city council agenda to be aware of the topics being discussed and to decide if they want to attend the meeting or provide public comment.
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City council agenda is a list of items to be discussed and acted upon during a city council meeting.
The city clerk or a designated city official is usually responsible for filing the city council agenda.
The city clerk or designated official typically fills out the city council agenda with input from council members and staff.
The purpose of a city council agenda is to inform council members and the public of the items to be discussed and acted upon during a council meeting.
The city council agenda must include items such as meeting date and time, agenda items, supporting documents, and any actions to be taken.
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