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Data Definition Document
VAR Sales Reporting Schemata: This document is the property of the ICE NC. It must not be copied or transmitted
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How to fill out data definition document
How to fill out data definition document:
01
Start by gathering all the necessary information: Before filling out the data definition document, make sure you have collected all the relevant data that needs to be defined. This can include things like data types, field names, and any additional specifications required.
02
Define the purpose of the data: Clearly state the purpose of the data in the document. This will help users understand the context and importance of the data being defined.
03
Provide a detailed description of each data element: For each data element, provide a thorough description that explains its meaning, purpose, and potential values. This will ensure that everyone who uses the document understands the data correctly.
04
Include data format and validation rules: Specify the format of the data, such as whether it should be in a certain date format or numerical range. Additionally, define any validation rules that should be applied to the data to ensure its accuracy and consistency.
05
Identify data sources and dependencies: If the data defined in the document relies on other data sources or has dependencies, clearly indicate them. This will help users understand the relationships and dependencies within the data.
06
Review and update regularly: It's important to review and update the data definition document regularly to ensure that it remains accurate and up to date. As new data requirements or changes arise, make sure to incorporate them into the document.
Who needs a data definition document:
01
Data analysts: Data analysts rely on accurate data definitions to analyze and interpret data effectively. A data definition document provides them with the necessary information to understand and work with the data.
02
Data engineers: Data engineers are responsible for designing and implementing data systems. They need a data definition document to ensure they understand the structure and requirements of the data they are working with.
03
Database administrators: Database administrators are tasked with managing and maintaining databases. A data definition document helps them identify and enforce data standards and ensure data consistency.
04
Business stakeholders: Business stakeholders, such as managers and decision-makers, need a data definition document to understand the data being used for business operations. It allows them to make informed decisions based on accurate and well-defined data.
05
Application developers: Application developers often interact with data through various applications. A data definition document provides them with the necessary specifications to ensure proper integration and utilization of the data in their applications.
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